# Transcript — West Terre Haute Town Council, 2026-08-10 Machine transcription of the recording of the West Terre Haute Town Council meeting on 2026-08-10, aligned to the video timeline. **This is not the official record** — the clerk's minutes are, and this is unreviewed automatic speech recognition that mis-hears names and numbers. Check anything that matters against the recording. Each line is stamped with its position in the recording, both as a clock time and as `[t=SECONDS]`. Those are the same seconds the archive's source links use: open [the recording](https://www.youtube.com/watch?v=NObS95H6UlA) and add `&t=` to jump to any line. Speakers were separated automatically and named from the meeting's speaker roster where the evidence supported it; an unnamed voice is shown as `Speaker `, which is a machine label and not a person's name. ## Transcript - **0:00:00** [t=0] **Speaker 1:** Last thing we do is to the climate of the United States of America and to the republic for which it stands, one nation, under God, and invisible, with liberty and justice for all. - **0:00:20** [t=20] **Speaker 7:** Okay, come to the border, roll call out. - **0:00:24** [t=24] **Speaker 12:** Joey, Travis, here, Kevin, here. uh jared here they appeared um - **0:00:33** [t=33] **Speaker 13:** let's see approval of the meeting minutes i need to make a motion to approve the meeting minutes from july 13th 2026 - **0:00:48** [t=48] **Speaker 14:** I'm ready. I'm ready. I said it. All in favor? Aye. All right. Financial report. So the general fund, as of August. They got to speak up so we can hear back here. - **0:01:02** [t=62] **Speaker 17:** As of the general fund, the August 7th day is $58,108.77 in the general fund. The town account for the bank has $876,274.82. - **0:01:18** [t=78] **Dave Elkins (chair):** see i'll make a motion to approve to pay the vouchers - **0:01:25** [t=85] **Speaker 19:** i second the motion all in favor - **0:01:28** [t=88] all right - **0:01:36** [t=96] **Speaker 26:** okay new issues heavy insurance - **0:01:44** [t=104] **Speaker 31:** just right up there - **0:01:48** [t=108] **Whitney (Epic Insurance) — surname uncertain, heard as "Vocal" (presenter):** haven't met me. Her name is Whitney Vocal. I'm with Epic Insurance. I am so honored to hear your - **0:01:53** [t=113] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** partner moving forward as Doug here was recently hired. So Doug's amazing and we're so thankful for his help previously as well as Hearson Trummel which is my partner on the account and we are - **0:02:06** [t=126] **Whitney (Epic Insurance) — surname uncertain, heard as "Vocal" (presenter):** so honored to move forward. Unfortunately this year we can't hear her. This year we had to remarket the city or the town's insurance because we were being non-renewed. So unfortunately that required a lot of effort and it put us in a place where we no longer are with the standard carrier that gives a package plan. So if you think about your homeowners insurance you typically have you know a state farm or a liquor mutual where you have your auto and your home and your umbrella all together on like one invoice. Since we were canceled and could no longer work - **0:02:42** [t=162] **Whitney (Epic Insurance) — surname uncertain, heard as "Vocal" (presenter):** with one carrier we had to piece all the lines together. So I'm honored that we were able to come up with something it's just a little bit more difficult than - **0:02:49** [t=169] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** it's been in the past so when we talk about the changes that we made I'm just gonna go with the biggest part the biggest part is that that we have to go surplus and excess so previously we were able to make payments on your premium - **0:03:02** [t=182] **Whitney (Epic Insurance) — surname uncertain, heard as "Vocal" (presenter):** throughout the whole year currently we have to make a large payment now so the insurance renewed on 8-1 which means that the funds should have been paid 8-1 but we have an extension till the end of the month and so what we need to decide is how we want to move forward with making an insurance payment on the front end when you're used to previously making payments along the way. So that's the biggest each situation for us right now and moving forward is we need approval from the board to front end the payment for insurance - **0:03:33** [t=213] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** for the year versus what we did previously which was piece it out monthly to monthly. The biggest difference really was the fact that the law enforcement liability and the public officials - **0:03:45** [t=225] **Whitney (Epic Insurance) — surname uncertain, heard as "Vocal" (presenter):** and the GNO all drastically increased because of certain situations that we're all privy to. I can't speak to them, but I can say that it's a very hard market regardless of whether we're dealing with certain situations like this the town is or if you're in another city in another town. It's the highest raising line of item because litigation is real and unfortunately - **0:04:07** [t=247] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** yeah it is what it is right. So we were able to piece those out but that takes like those two pieces are actually causing what front loaded the insurance and actually - **0:04:17** [t=257] **Whitney (Epic Insurance) — surname uncertain, heard as "Vocal" (presenter):** accounts for almost you know $50,000 of the annual insurance for the year which is quite substantial previously against the past numbers do you want me to go - **0:04:37** [t=277] **Speaker 50:** line by line of what's owed or what else changed? No, no, no. Just basically what we have to do to make this - **0:04:43** [t=283] **Kevin (clerk-treasurer / town manager) — same speaker as speaker_412 (clerk):** financially work. We talked about finances in a certain kind of way or we make a large chunk up front or we could divide some pieces up. Okay. But we have to do this this month. Right. So we were able - **0:04:55** [t=295] **Whitney (Epic Insurance) — surname uncertain, heard as "Vocal" (presenter):** to get an extension until the end of the month but I am I'm asking the board for approval for - **0:04:59** [t=299] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** we're at $157,000. And so we need to figure out how we can make that work. So whether we need to... - **0:05:05** [t=305] **Speaker 56:** $157,000? - **0:05:06** [t=306] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** $157,000. $157,000. Actually, that's the wrong number. I'm sorry. It's $113,000 is what I'm requesting that I need now. - **0:05:15** [t=315] **Speaker 61 (councillor):** Okay. I have one question. How long did you know that we needed this much? - **0:05:20** [t=320] **Speaker 64 (councillor):** How long have you known that we needed this? - **0:05:24** [t=324] **Speaker 63:** I found out we were going to have what we had the day that we discussed it on the 28th. - **0:05:29** [t=329] **Speaker 57:** maybe the 28th of what July so we sent everything out to market 100 days ago and we were declined - **0:05:39** [t=339] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** and we pieced together and we were working every deal we could until we literally sat down and I got one of my better clothes he said $20,000 on one of the line items by pushing pushing pushing and trying to do everything we can with all of our access which was great but not ideal obviously obviously. There's no part of any insurance agent that wants to bring bad news at the - **0:06:00** [t=360] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** last minute. There's no part of that. But I can tell you diligently we worked non-stop on this the last month trying to date as the best option in the most affordable means. - **0:06:09** [t=369] **Speaker 61 (councillor):** Okay. And that is just town. So you're saying that is our police department and the town - **0:06:14** [t=374] **Speaker 82:** council bonds? That piece is your property, your equipment breakdown, your general liability, - **0:06:21** [t=381] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** your auto liability your public officials and law enforcement liability and I have a paper I can share with you. Okay. Yes, thank you. - **0:06:31** [t=391] **Speaker 85:** She also has a packet in her. - **0:06:33** [t=393] **Speaker 88:** Oh, I didn't realize that that was well. - **0:06:35** [t=395] **Speaker 89:** Kevin, is this insurance that comes from our checks? No. - **0:06:40** [t=400] **Speaker 90:** No, that's not it. Okay. - **0:06:43** [t=403] **Speaker 89:** Yes, I did. - **0:06:44** [t=404] **Speaker 94 (councillor):** Yeah, okay. - **0:06:45** [t=405] **Speaker 93:** We'll give you a paper. - **0:06:46** [t=406] **Speaker 94 (councillor):** So, yeah, because like I said, I would like to know like the bottom line, the total of which is coming out of town. And then we would have to break it up. The liability, what equipment is listed. And you know what I mean? Because our equipment goes with our wastewater, our water, and our town. - **0:07:07** [t=427] **Speaker 64 (councillor):** But I do know the majority of that is town. Correct. - **0:07:10** [t=430] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** And we did break all of that down. Okay. In a schedule that Kevin has. I only have one puppy that with me. She has it. She has it. Is this something you've seen before? No, it's a report that you did. Okay, so we took the time to break down each of the costs so that you guys can see where it is. The biggest issue really is just it's front-loaded. We were able to negotiate and piece it out well enough that our increase overall was like less than 27%, which is huge for a town, especially when you're being offered. - **0:07:39** [t=459] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** What we were expecting was I was going to come in today with a quote for over $200,000, and we thought that was going to be good. good so I know that that doesn't sound fun for you I know that's not ideal but - **0:07:51** [t=471] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** we were really really honored and thankful for what we've got for you and we put it together because the options were very very slim and so we really had to push with our carriers to get things done and they came through the - **0:08:02** [t=482] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** only sticker shock part is the front loading versus the monthly and we can - **0:08:08** [t=488] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** premium finance it so that is an option as well we can sign an agreement with - **0:08:12** [t=492] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** the premium finance company, which will divide it up into monthly payments. The only negative there is you do have to pay for finance charge. - **0:08:21** [t=501] **Speaker 107:** Okay. We also have some of that. Yeah. - **0:08:24** [t=504] **Speaker 64 (councillor):** Yeah. Okay. So I was going to say, what is the finance charge versus, okay, so if we come up with $113,000 up front, then that covers us for the full year? - **0:08:34** [t=514] **Speaker 112:** That covers you until November and then again, February, and then again in May. - **0:08:39** [t=519] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** but then those those pieces are only $14,800 okay so we were able to get the package which is your auto your general liability your buildings to put on a normal policy that does quarterly payments the biggest piece is the do you know liability the law enforcement liability the excess those have to be paid in front so I mean the the pillar sheet if you guys look at it you'll see And then we write down exactly what is due now and which line is like for what, like the sewer, the water, the stream. And then you'll see, okay, well now we take, you know, 70% of it here. - **0:09:18** [t=558] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** We just have to do the remainder of the property on the court of the races. - **0:09:26** [t=566] **Speaker 120:** Kevin, do you know what they paid for a previous year for insurance comparatively what it's going to do? - **0:09:32** [t=572] **Speaker 124:** It has fluctuated. When I first started this job, I looked back and we paid as much as $224,000 for the year. So they're just doing a really, really good job of piecing it together for us. I just went for comparative purposes. Right, right. - **0:09:46** [t=586] **Speaker 130:** I was thinking the same thing. - **0:09:50** [t=590] **Speaker 131:** They were on a carrier. They would have it all. - **0:09:54** [t=594] **Speaker 132:** I can provide last year's. Okay, so last year's expiring package without workers' comp was 123. - **0:10:07** [t=607] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** And this year's package, well, it's eight. The difference is that last year's package included the liability for law enforcement and the Jefferson officers. Everything was all with one carrier. So it's kind of like obsolete to compare this apple to this apple without me breaking it down. because if i say your package was this but then i tell you now the package costs less it looks - **0:10:30** [t=630] **Speaker 61 (councillor):** different right i understand but you know what we're talking 157 000 versus what what was it - **0:10:37** [t=637] **Speaker 137:** last year total i understand that you're not right it's different but yeah so that's what we want to compare 157 78 78 78 1 000 versus - **0:10:52** [t=652] **Speaker 138:** whenever we had that meeting didn't say it was like yeah 25 000 difference because of yes yes - **0:11:00** [t=660] **Speaker 92:** i mean it was less than yeah i thought it was 25 000. yeah so the routing up so so you're talking - **0:11:07** [t=667] **Speaker 61 (councillor):** 20 25 000 difference the only difference really is the payment plans yes is that what you're saying - **0:11:15** [t=675] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** i feel like i should have framed it a little bit better for you guys but the difference really is and what's driving it um oh yeah 123.37 was expiring package so we're moving to 157.781 and that's really because the town markets are are difficult we have very very few insurance carriers that want to work with towns a then b we have the fact that we could no longer be insured as a package so we had to piece things together but 34 000 i believe that's because - **0:11:44** [t=704] **Speaker 145:** We have several outstanding claims. - **0:11:49** [t=709] **Speaker 146:** Shouldn't it be a little bit cheaper since we don't have all the squawkers on the road and all those police officers? - **0:11:54** [t=714] **Speaker 147:** In theory, yes. But there's a lot of unknowns with outstanding litigations that kind of take a liability. - **0:12:06** [t=726] **Speaker 47:** And there's no details to them either, so there's not a whole lot we can work with. - **0:12:11** [t=731] **Speaker 61 (councillor):** all find out about this now you know that's what i said you know what outcome when did we know when did we learn about this our insurance is due every time every year it was just the 28th it was just - **0:12:26** [t=746] **Speaker 160:** the 28th when we had a meeting and then i could have presented to you guys a month ago but my quote was over 210 000 yeah so i wasn't comfortable that's why we had her here not i wasn't comfortable - **0:12:38** [t=758] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** bringing that to you until I did everything and we exhausted every effort and that's where we were - **0:12:42** [t=762] **Speaker 163:** able to come in quite quite a bit cheaper. Whitney was the 210 just with one carrier? - **0:12:48** [t=768] It was not one carrier. So that was - **0:13:08** [t=788] **Speaker 170:** equipment machines all that stuff had to be redone in order to even present it to her - **0:13:13** [t=793] **Speaker 112:** because we've been working this since a year stuff. I mean when did you repeat the first time to start this process? It's been a long time coming. Kevin, I wonder where were we notified about when they were not going to renew us? - **0:13:28** [t=808] **Speaker 175:** It just recently came about we got a letter from a couple of them saying yeah I think it was 60 days. - **0:13:33** [t=813] **Whitney (Epic Insurance) — surname uncertain, heard as "Vocal" (presenter):** But we, I mean, as the broker, we kind of assumed it was coming. There were two pieces. - **0:13:39** [t=819] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** One, because Tokyo Marine, which is the carrier, is actually getting all the towns that are this similar size. Not just you guys, there are also all several throughout the state. So we know that because we insured numerous. We're the largest insurance agency in the state of Indiana for municipalities. So we knew this could happen. And then when you add the outstanding claims and the information, it's still unknown, right? We kind of assumed it was going to happen. why we got Kevin to start working signering and why we kept working together any claims that's - **0:14:10** [t=850] **Speaker 183:** before you's coming in the picture should be going against the insurance companies - **0:14:14** [t=854] **Speaker 185:** it was in fact that is true okay that is true - **0:14:19** [t=859] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** but but um they're still outstanding and there's still not a lot of details so insurance carriers now are like oh what happened why where was this what is this it's just a fact of unknown right insurance is all about risk and it's how much risk you want to take and how much do they want to give and they're looking at past history and a lot of them were scared by it which is understandable i mean it's just like any other thing regardless of law enforcement or directors and officers if you have a big outstanding claim i mean you look at a property claim say we had a - **0:14:51** [t=891] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** huge tornado heaven forbid and you guys had a whole wipeout right even though that would only only apply to the current year we could get non renewed and then we have so many other carriers come back and say well they just had a large loss we don't want to insure them because it's a market I mean they're at the end of the day the insurance carriers are who gets to decide therefore they get to play with what they want to do some of them will look at a large loss and say hey it was a large loss it happens it's not gonna happen again and others were saying hey - **0:15:19** [t=919] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** that's actually West Air Hodes right in Windhill Alley and they could totally have the same thing happen tomorrow so it's all just it's a game of insurance and unfortunately we're kind of stuck in the middle right now with so much unknowns with the outstanding litigation but hopefully if we have we - **0:15:37** [t=937] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** can get those things cleared up and we can stay safe because like your property you guys haven't had any losses there's no GL losses there's not going to be - **0:15:44** [t=944] **Whitney (Epic Insurance) — same speaker as speaker_34 (presenter):** auto loss overall your house great we just had some issues that we don't you - **0:15:49** [t=949] **Speaker 195:** out how details for it may be a little difficult okay any other questions comments thank you i - **0:16:03** [t=963] **Speaker 57:** appreciate it thank you well it's nice to meet you guys please let me know how we can help and what additional questions um you can provide okay next up is you can be reached at this this is - **0:16:19** [t=979] **Speaker 92:** your email address if i have any more questions i can absolutely yeah if you have a car all right - **0:16:25** [t=985] **Speaker 11:** thank you of course thank you okay next up on our new issues is bigger till the uh susan gallon did - **0:16:33** [t=993] **Speaker 207:** i say that right cow cow okay apologize for not getting this to kevin in time to get it in packets - **0:16:40** [t=1000] **Speaker 211:** This is mostly educational type stuff tonight. - **0:16:47** [t=1007] **Speaker 213 (councillor):** And it's just Banker Tilly, you don't have no initials behind the Banker Tilly like a - **0:16:52** [t=1012] **Speaker 214:** CPA or anything? - **0:16:54** [t=1014] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** We are part of a nationwide CPA firm. We however are municipal advisors. I am a CPA but I operate as a municipal advisor as a CPA firm. - **0:17:07** [t=1027] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** government does generally most municipal advisors are not necessarily cpas always i happen to be our my previous firm was always cpas so we do have that background but in this for budget work we do we're municipal we're called municipal advisors that which is an sec - **0:17:27** [t=1047] **Speaker 221:** regulated and classed position we all have licenses that we have to keep up we don't test to become municipal advisors we understand municipal financing and debt how indiana budgeting and government works and that's why i'm here tonight to talk about the budget i know because - **0:17:43** [t=1063] **Speaker 61 (councillor):** like i said before i know we need to be further along in the process than what we are right right yeah so we need and i and i hate that we are on the wire you know what i mean we have to push we have to push because i there's a there's a couple of things that i would like to you know of the success and see happen in our bed. Okay, sure. - **0:18:01** [t=1081] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** Well, we have, the town has engaged with Baker Shelley to, first of all, help with budget services this year and also to prepare what is called a fiscal sustainability plan. - **0:18:13** [t=1093] **Speaker 228:** We can't hear you. - **0:18:15** [t=1095] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** I'm sorry. The shortfall of the Indiana budget process is that it only looks at one year at a time. Looks at the last six months of this year - **0:18:25** [t=1105] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** and 12 months of next year. the fiscal sustainability plan that we provide gives a long-term look out to I think in your case we're going to 2031 to help you better judge the budget decisions that you're making this year and how they are impacting future years because you don't operate in a vacuum but what you have left at the end of this year can go to support next year and so on and so on and I think the discussion that you just had evidences the challenges that municipal governments face in Indiana. Whether it's insurance or whether it's a building or - **0:19:00** [t=1140] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** whether it's anything, constantly you have demands on your revenues. You have a limited stream of revenues. You have the legislature putting bills in place that impact your revenues that you just have to adapt to. You can't necessarily - **0:19:16** [t=1156] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** work around, you have to learn to adapt. So in Indiana, July 1st through the end of October is budget season. You're about a month behind maybe here a little bit, but I want to give you some, Kevin thought, maybe some explanation of the budget process, how budgets work, how property tax works in Indiana might be helpful for you. I don't want to turn this into an hour and a half long class. I can talk eight hours about this. I'm not going to do that, but I want to give you some high points to help you understand your revenues and your responsibility as a town council when - **0:19:51** [t=1191] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** you're making decisions and preparing your budget going forward. So as I mentioned, July through October budget process. Every unit in the state has to go through the budget process as it is prescribed by the Department of Local Government Finance. Whether you're a city, a town, a county, a library, a school, a fire district, a township, you have basically the same process that you have to go through. Your fiscal officer is responsible for preparing gateway forms online with what you're going to spend against what your anticipated revenues are for the year. You, through the - **0:20:30** [t=1230] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** public hearing and adoption process, are then responsible for approving those what are called - **0:20:36** [t=1236] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** appropriations or the ability to spend. Indiana requires appropriations. Just because you have the cash in your bank account does not mean that you can spend it. You have to either go through the budget process to appropriate or you do what's called an - **0:20:54** [t=1254] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** additional appropriation. If something were to come up in the middle of the year that you weren't planning on, you need to go through a process where there's a public hearing, there's information that's entered on the DLGF website, you receive an approval from them to get that appropriation. You're the first level. The Department of Local Government Finance for some of your funds is the second and ultimate level of approval. They are more likely going to be looking at the process, so whether it's your budget or whether it's an additional appropriation, they're going - **0:21:23** [t=1283] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** to look at the process to make sure you follow dates, to make sure you posted things online when you were supposed to. They are not judging what you're spending your money on. The only time they're going to say anything about what you're spending is if you spend a dollar more than you have to spend available and then your budgets get cut which i believe you've experienced in the past you have where revenues aren't sufficient for budgets and you come back on what's called the budget order and that budget has been cut for the incoming year so you cannot appropriate to spend - **0:21:56** [t=1316] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** more than you have nor should you be spending cash without appropriations or spending your funds - **0:22:05** [t=1325] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** into a negative balance the state board of accounts does not look kindly on negative balance funds especially those that go over multiple years so as the body the approving body for the town it is your responsibility as council to make sure that the rules are being followed in conjunction with your clerk treasurer that you are having budget hearing when you're supposed to you're having budget adoption if you're having budget work sessions that those are appropriately noticed so that there's no nobody's running afoul of the open door law - **0:22:40** [t=1360] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** so you know as i said the budget results in a one-year financial plan the other piece that we're preparing to help you with is the long-term fiscal sustainability plan to help as a goal - **0:22:53** [t=1373] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** maintain build and or maintain cash reserves um that can be helpful you know for example right - **0:22:59** [t=1379] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** now you've got a large expense coming up if you don't have anything in reserve to cover that you're going to be pulling cash away from planned expenses for that was in your budget for last year - **0:23:11** [t=1391] **Speaker 239:** so looking long term long-term financial planning is also an important part of your role - **0:23:22** [t=1402] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** so the main goal of the budget process is to other than your appropriations get the property tax that you are eligible for. The max levies were set a long time ago, back in the 70s, that every unit got a maximum levy. That has, over time, it's grown by very small increments, sometimes 2%, sometimes 3%, sometimes less than 2%. This year, it's actually 6% growth over last year in your max levy. That's the money that's going into your general fund to help support the expenses that you have to make from your general fund. - **0:24:06** [t=1446] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** That 6% is based on a six-year rolling average of non-farm income. People often think it has to do - **0:24:14** [t=1454] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** with tax property values. It's not. It's based upon wages. So you're increasing levy for property taxes based upon changes in wages so six percent this year is the maximum that amount can ever be - **0:24:30** [t=1470] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** the last three years the state legislature capped it at four percent this year they did not there's another long-term budget session coming up next year we don't know if they'll cap it again or not that's just something we have to wait and see what they do but so that that levy is not determined by your population it's not determined by what you budgeted it's an it's an amount that you get separate from the budget decisions that you make but you have to follow the dlgf rules in order to receive that levy it's possible that you don't if you didn't submit a budget you can still get - **0:25:09** [t=1509] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** the levy if you did all the dates right and you did the forms right ideally you don't want to do that because having to spend for a year of additional appropriations can be very cumbersome So in Indiana, property taxes are assessed on a per $100 of net assessed valuation. - **0:25:29** [t=1529] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** So once we know what your levy is, the county assessor then turns in a number for the value of the property over which you have taxing authority. Now you're not the only unit that has taxing authority over the town of West Terre Haute. The county does, probably the township has some over a portion. have what's called a district tax rate so you as a taxing unit have your own tax rate based upon your levy in a given year and the assessed value of that year - **0:25:59** [t=1559] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** and then your rate is combined with other rates to come up with the district rate that ends up on tax bills for your taxpayers in Indiana we also have something called circuit breaker tax credits we have a whole other range of tax credits that were put into place last year too. What those circuit breaker credits do, they were put into place in 2012, they limit the amount a tax bill - **0:26:27** [t=1587] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** can be on a given home. So in the pack I gave you on this page at the top it says property tax caps. That gives the definition of the difference tax caps. So - **0:26:40** [t=1600] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** the primary one being a residential home. That residential home if you filed your homestead deduction with the county auditor you get a homestead deduction you get a supplemental homestead deduction and the ending result from your tax bill cannot be more than one percent of the gross assessed value of your home so easy example if your home is worth one hundred thousand dollars the tax value not what you bought it for not what it's going to be sold for if the tax value is one hundred thousand dollars your tax bill will be at max one thousand dollars - **0:27:14** [t=1634] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** with some certain exceptions that are that follow school referendum uh taxation if anything like - **0:27:22** [t=1642] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** that's been voted into place and i i will apologize i didn't look to see whether you have in that life at here okay okay so if you know if you aren't you know if you've nothing nothing like - **0:27:32** [t=1652] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** that you have a strict one percent on those your individual first homes the second classification we have are two percent properties those are agricultural properties and or rental homes second homes vacation homes and assisted living facilities those units pay a maximum of two percent so if you have a one hundred thousand dollars rental property again taxable value one hundred thousand dollars that maximum tax bill will be two thousand dollars and then for commercial industrial and anything else that doesn't fit into those first two really three percent so that means a hundred thousand dollar - **0:28:11** [t=1691] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** commercial or business property the max tax bill would be three thousand dollars going forward I bring that up only because on the next page you have a fairly significant circuit breaker loss in the town of West area you do an - **0:28:26** [t=1706] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** In Vigo County in general, you have high circuit breaker losses. So I've given you some historical information here. - **0:28:33** [t=1713] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** For the past three years, or I'm sorry, since 2023, so it's actually about four years, what your max levy amount is that you can bring in, then the circuit breaker, and what your net levy is. - **0:28:45** [t=1725] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** So you lose between 32% and 36%. There were some new additional credits that were put in place this past year as part of SEA 1 that was enacted by our legislature last year. So now there is a new, in addition to the circuit breaker limits, there is also up to a $300 credit on every homestead home property. So it depends on the value of the home. Not everybody gets $300. It depends on the tax value. It depends on the tax bill amount. But that's why this number has jumped from 32, 33, 34 up to 36% in 2026. So as you are - **0:29:24** [t=1764] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** talking about your budgets you you have to consider your circuit breaker loss and know what your circuit breaker loss is because if you just look at the DLGF form that says my max levy is going to be $857,000 and you plan your expenses based upon that that's not going to work because you're going to lose a fairly significant portion of that so that general levy is going to be impacted by - **0:29:48** [t=1788] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** circuit breakers the next page shows example of why you have higher circuit breaker loss so this - **0:29:58** [t=1798] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** is showing your assessed value since 2023 now vigo county has just released assessed values for this year and yours jumped fairly significantly there is an inverse relationship between assessed value and tax rate. So if your assessed value goes up to bring in the same or similar amount of revenue, your tax rate will go down. And conversely, if your tax A-B value drops, then that means your tax rate goes up. In general, once you get to a $3 district tax rate, almost every property is at the - **0:30:36** [t=1836] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** tax caps so they those property owners are not paying which when you're a property under tax caps are great because you don't have to pay that amount it's it what happens to it just it doesn't - **0:30:47** [t=1847] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** get paid it's calculated on the bill it's called circuit breaker loss and it gets divided up amongst - **0:30:52** [t=1852] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** the units that have tax inventory so your individual town rate has been between a dollar 80 and a dollar 90 since 2023 as long as vigo county doesn't change that amount of a b that they put for you there this this jump up to 55 million dollars your tax rate will drop - **0:31:15** [t=1875] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** to about a dollar and a half and when you look at your district rates what i just said about three dollars there the district rate for the town has been over well over four for quite a while So that drops the circuit breaker. Many homeowners don't see a change in their bill because once you're at the CAF, generally it shifts a small amount. It doesn't always change very much, but it decreases the loss that taxing units bring in. So I just want to draw that to your attention and kind of show you why you're experiencing. - **0:31:46** [t=1906] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** And we see this in a lot of small towns or smaller communities across the state. time as businesses have left and or closed and the value of those buildings is no longer what they were previously and the ab is no longer what it was previously but your levy has continued to grow when that levy keeps growing and your ab isn't growing that means your tax rate's growing so that's where we're getting more circuit breaker impact i've given you roughly three pages there on the rolls that i've touched on the town council town manager and town clerk what their roles are in the budget before you what - **0:32:26** [t=1946] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** will you play there I just started to think about budgets our standard advice is look at what your revenues are first plan your budgets based upon the revenues that you have because if you go the other way and you look at the expenses and you're going to you may not have enough revenues to cover all those expenses and if you continually spend into the cash reserve that you have at the end of the year eventually that goes away and you have no cash reserve as I was talking with Kevin before your main source of revenue in your general fund - **0:33:06** [t=1986] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** is property tax you get it twice a year you get it in June you get it in December so if it every year in December you spent into those reserves you may be running short till you get your next by April or May you may be running short to be able to make payroll to be able to pay for service contracts or you know purchase vehicles or something if you need to so we recommend a 15 to 25% cash reserve goal being what you consider going forward when we get this fiscal sustainability plan put together I intend to come back with a given Kevin - **0:33:47** [t=2027] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** some dates potentially that we could do that you want to have like an hour and a half work session talking to you about this fiscal sustainability plan how it works with your budgets I'm just trying to give you sort of a little jumping board here tonight to start thinking about budgets and start considering budgets so we all we call that zero based budgeting you don't just take last year's budget and add 3% and make that your budget this year you don't just say well I want to have this sort of puff in my budget so I'm gonna throw an extra - **0:34:19** [t=2059] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** $10,000 in there so I might need it we really encourage you to work department heads to determine what feasible realistic budgets are based upon the constraints of the revenues that you have available because like as I mentioned you have a limited source of revenues the next page that looks like this kind of colorful flyers on it sort of says references where your revenues come from that main one being property tax you also get local income tax that is taxation on salary and wages so if someone works here and lives here in - **0:34:56** [t=2096] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** West Terre Haute but maybe works over in Brazil or something their local income tax comes always comes back to the county that you live in conversely if somebody from brazil works over here theirs goes back to clay county with them then once it's collected based upon a rate that the county has put in place it's then divided up based upon your relative proportion of the share of levy of all levies in the county so if west terrejota is a town has eight percent of all of the levy when you look at the county when you look at all the townships when you look - **0:35:34** [t=2134] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** at the other towns if you have eight percent of that you get roughly eight percent of the local income tax you get a check for that one every month but it's a smaller amount than your property tax usually yours is we'll show you that here in a few minutes you also get any fund that gets property tax also gets a portion of motor vehicle taxes so when citizens go pay for their license plates for their boats their cars their trucks it doesn't make it more the state has set fees but part of those fees are retained locally so if you get property tax you - **0:36:09** [t=2169] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** get some vehicle excise taxes you also receive gas tax the motor vehicle highway - **0:36:14** [t=2174] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** and local road street funds you which a gas tank is suspended so I do believe that yeah these fiscal the state fiscal and what they call them so legislative - **0:36:26** [t=2186] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** committee has sent a reimbursement for the april and may shortfall so they're they have to meet again before they decide if they're going to cover the june july august shortfall so i'm off the top of my head i apologize i don't know how much you got for that so you received a portion for motor vehicle highway and you received a portion part of that 1.9 million dollar surplus that the state has they voted to use to cover that so because local units aren't the only ones that are experiencing shortfalls. State units are receiving it. State police are you know receive those - **0:37:00** [t=2220] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** revenues. They have shortfalls now as well. So the state is making an effort to get you back to whole for those types of revenues. You may also receive riverboat wagering tax. You may receive cigarette alcoholic beverage taxes. Then you have other local receipts. Things like building permits or ordinance violation fees. Sometimes small towns don't have a lot of those kind of things. yeah because we don't have a support system okay okay um or if you may receive earnings on your interest on your bank a bank account if you have enough there so um those are generally covers for - **0:37:37** [t=2257] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** your source of revenues again not terribly widespread nor terribly um not a lot at any point it's important too to understand whether your revenues when you're looking are recurring or non-recurring when we say recurring we mean things that you get reliably property tax local income tax the motor vehicle highway tax which although they mess with the amount you still are receiving it you're just receiving less than you would normally something that's non-recurring would be like an insurance reimbursement or maybe a one-time donation somebody gives the town money - **0:38:08** [t=2288] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** to do something specifically in memory to someone maybe they used to work here or something like that that's considered non-recurring so you would not want to use non-recurring funds to fund - **0:38:18** [t=2298] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** recurring expenses we need to match your recurring revenues to your recurring expenses as you're putting your money together - **0:38:28** [t=2308] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** there are changes coming with local income tax just want to touch on those briefly i don't know if figo county is going through the process it's called a must a multi-unit - **0:38:37** [t=2317] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** strategic task force um last year and this year both major changes were made to the structure of - **0:38:45** [t=2325] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** lit whereas now i mentioned it's allocated based upon your relative share of all the levy in the county going forward it will be based on population you will be run there you will be involved yeah so you will be involved in the county-wide municipal lit that the county council will be responsible for adopting we honestly expect that that's going to change again next year We've learned two schemas, a new schema last year and a new schema this year, and we think as a result of these must meetings, there will likely be other changes going forward. - **0:39:19** [t=2359] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** Somebody says they're trying to make it so towns of 1,000 and above can adopt their own lit. Whether that solves anybody's problems or not, that doesn't seem likely, but that's something that they were talking about. So there's new types of lit and new ways of distributing the lit than current. So the next page, page 20, looks like this. These are the revenue estimates that we have put together so far in the preparation of the Fiscal Sustainability Plan. - **0:39:47** [t=2387] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** So as you start looking at your general fund budget, this is page 20, 29. I can't read it. My glass is 20. Sorry, it's 20. - **0:39:58** [t=2398] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** As you start looking at general fund expenditures, we've given a list there with the net property taxes. So property tax after circuit breaker, then those CVET and excise taxes, what you get from alcohol and cigarette tax, any earning on investments, licenses and permits, and then your lit certified shares. So you should not be looking at a general fund budget of more than about $778,000 incoming for next year. We look at your revenues on a yearly basis. So these are the revenues that we anticipate for next year. there's a possibility these could go up because the lit estimates are coming out - **0:40:35** [t=2435] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** on the 15th so these estimates are based upon what you're receiving this year in 26 we expect there will be a new report from the DLGF with some new numbers so these may go up a little bit although they're probably not going to go up a lot we've given estimates here for your standard motor vehicle on highway unlimited fund or unrestricted fund the one that you can use for any road purpose there's also a local road street fund that when you can do anything regarding to roads you just can't pay people from it you have what's called an lc or law enforcement continuing - **0:41:09** [t=2469] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** education fund has a small amount of revenue you have edit or economic development income tax that's part of lit currently you can use that for virtually anything you need to use it for but you can use it for people you can use it for computers you can use it for police cars it can be for whatever you need it for there's also lit public safety that would specifically fire and or police then you have mbh restricted mbh restricted cannot pay for people in any way shape or form unless you keep very very detailed books about linking employees to projects generally - **0:41:46** [t=2506] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** you use this for like the match if you get a community crossings grant or if you are paying a third-party service provider to come in and repave an alleyway you would use this mbh restricted for that then you have what's called a cumulative capital improvement fund that is paid for by cigarette taxes collected in vego county each one of these funds each fund you have has a specific purpose so even if you look at your ending balance in your annual report from last year and it says you have eight hundred thousand dollars or that's not eight hundred thousand - **0:42:19** [t=2539] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** dollars that can be spent on any function that you choose. When it gets put in a fund, that means in a bucket for a specific purpose. Now your general fund has a fairly broad purpose. You can anything you need to do, you pay for your general fund. You can't freely transfer money back and forth between funds. So if you run short in general, you can't transfer money to motor vehicle highway, you can make the expenditures out of motor vehicle highway or for motor vehicle highway from general if you've done the additional appropriation correctly but you can't just randomly move - **0:42:54** [t=2574] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** money back and forth between funds the only thing you can is a rainy day fund and i apologize again - **0:42:58** [t=2578] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** i can look to see if you have a rainy day fund we have one okay okay so if you ever got to the point that you wanted to make a transfer you can transfer money your rainy day um not sure i need - **0:43:12** [t=2592] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** need to go through the rest of the system hit on the classifications illustration how budget expenses are put together additional appropriations transfers of appropriation the additional appropriation that's the thing i talked about if something doesn't get in the budget this year if you say okay we don't have the revenue but you get a lit supplemental distribution next year for twenty five thousand dollars okay we can go ahead and do what we needed to do that we left out of the budget last year but we need to do an additional appropriation so that's where you have another - **0:43:42** [t=2622] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** public hearing at a town council meeting you approve the additional appropriation it gets entered on gateway DLGF approves it as long as you can - **0:43:58** [t=2638] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** so this budget planning and long-term financial planning go hand-in-hand that is an important thing to do like I said since the budget is just going to look but one year at a time, establishing this fiscal sustainability plan gives you an idea of what decisions you're making this year look like down the road. - **0:44:19** [t=2659] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** Maybe what you want to do this year is going to run a fund out of money in two years. If you're just relying on the standard angle of budget, you don't have that insight out into future years to determine what your financial health looks like based upon decisions that you would make this year. I realize you just threw a whole lot at you. Like I said, I want to come back and bring that fiscal sustainability plan. It was not done yet when I talked to Kevin, so I didn't want to rush it. I didn't want to risk not having a true representation of what I needed to show you. - **0:44:50** [t=2690] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** So I would like to come back maybe after you started talking about your budget, looked at some things, figured out what you are going to fit into the revenues that we've discussed this year, what it looks like, what, if any, cash reserves you have. and where they are falling. So we recommend that to be like 15% to 25%. And when we say 15% to 25%, we mean up expenses in a given year. So if, for example, last year you spent $700,000 - **0:45:18** [t=2718] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** and your balance in the general fund at the end of the year was $700,000, you've got $700,000 left, that's not where you want to be. - **0:45:30** [t=2730] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** You would want to be somewhere in that 70%, $70,000 range to really have a healthy cash reserve to help go into the next year. And it's not to say that you will never spend your cash reserves. - **0:45:43** [t=2743] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** That's part of your decision as council. But as long as you are doing the planning and know what you need to know to see what your decisions are doing two, three, and four years down the road, that's the important part of putting your budget together. - **0:45:58** [t=2758] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** Also, capital planning. lists of your capital structures, plan replacements, plan improvements, plan maintenance, a three to five year list of those things are very important for the long term financial plan and for the budget. There may be something that somebody has jotted on a post-it note that we need to do in three years, but nobody's really considering it right now. So you're not thinking about how could we work this into the budget in three years, it's just gonna pop up during budget in three years from now. - **0:46:29** [t=2789] **Susan (Baker Tilly) — same speaker as speaker_215 (presenter):** Whereas if we get a capital plan, we can put it in the fiscal sustainability plan. You know it's there. You know it's on the plan for it. - **0:46:39** [t=2799] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** Any questions? - **0:46:42** [t=2802] **Speaker 212 (councillor):** Are you local? Indianapolis. Okay. Because I know, like I said, we're in a time crunch here. - **0:46:48** [t=2808] **Speaker 213 (councillor):** Our budget is due on the 28th, so we need to get started right away. - **0:46:54** [t=2814] **Speaker 307:** So when can we set up the executive session with you to get everything jotted down? - **0:46:58** [t=2818] **Speaker 247:** Can you send them a list of dates Kevin? - **0:47:00** [t=2820] **Speaker 307:** Yeah. Okay. - **0:47:02** [t=2822] **Speaker 247:** We'll send them again. Okay. I've given Kevin a list of dates. - **0:47:05** [t=2825] **Speaker 310:** Most of them are with next week, following week. I have multiple possibilities. - **0:47:08** [t=2828] **Speaker 309:** They were in 10 of their marks, so I can go ahead and put them on my calendar. - **0:47:11** [t=2831] **Speaker 222:** So I do believe the next one was the 20th at 6 o'clock, so we're only looking at then eight days. Those were options. I don't know which one you want to pick. I gave you options that I was available. The first one I thought was the 20th. - **0:47:24** [t=2844] **Speaker 64 (councillor):** I didn't realize that there was options. and how many how many do we plan on half i mean i think we need to have more than one or two - **0:47:34** [t=2854] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** i guess that depends on how much assistance you need if you need help talking to department heads to determine what makes sense where what they're asking for and how that works against revenues - **0:47:46** [t=2866] **Speaker 222:** if we we have two departments we have our police department and our on our street department that come out of our town okay so yeah i mean if if you have a preliminary budget set up - **0:47:59** [t=2879] **Speaker 318:** you can send that to me now if you've got anything started because i don't think so - **0:48:05** [t=2885] **Kevin (clerk-treasurer / town manager) — same speaker as speaker_412 (clerk):** last year and work from there so we we can meet any time before you should you come back yeah - **0:48:12** [t=2892] **Speaker 323:** as soon as possible like i said as soon as possible because like you know what i mean let's - **0:48:16** [t=2896] **Speaker 318:** let's jump in get it over right i don't want this hanging right so i mean next next week i have time i think next thursday okay i do that um i did have something come up i think in one of the time slots i gave you on wednesday potentially but i think thursday i could come back i gave some friday dates which i know may not your ideal um but but there are multiple dates i have available when i - **0:48:39** [t=2919] **Speaker 331:** So next Thursday is the 20th. Right. And I thought it could. - **0:48:53** [t=2933] **Speaker 213 (councillor):** So, you know what? I would like to block the 20th and then what the 24th, you know, I mean, - **0:49:11** [t=2951] **Speaker 64 (councillor):** I would like to block everything and cancel if not needed. Yeah, I can do the 20th at, - **0:49:21** [t=2961] **Speaker 221:** I think it's 430 because I have another meeting before that but I can't see this I can do the - **0:49:33** [t=2973] **Speaker 318:** 20th of the evening I could do the 21st in the afternoon I could do the 24th that one I believe - **0:49:44** [t=2984] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** would be in the afternoon because I have an evening meeting in Sullivan County that night - **0:49:49** [t=2989] **Speaker 222:** but I could come over here for a couple hours. Okay, so we have the 20th at 430, the 21st at? - **0:49:56** [t=2996] **Speaker 206:** That's one of two, two or after. I guess I have three or four, but for me, time to get over here. - **0:50:04** [t=3004] **Speaker 213 (councillor):** Okay, so you want to do three? That's fine with me. Okay, on the 21st at three? Sure. And then we have those, okay, so that's that Friday and then that Monday. - **0:50:14** [t=3014] **Speaker 318:** And then the following Monday, the 24th, that one I said was on the, that would be between - **0:50:26** [t=3026] **Speaker 107:** 6 and 6.30. So we'll block those out. Yeah. Can we block those out with you there? - **0:50:31** [t=3031] **Speaker 355:** Yeah. - **0:50:32** [t=3032] **Speaker 358:** Okay. So what can you want them to walk away from knowing is in the ballpark, where does the budget look like for next year? It looks like a 7, 57? - **0:50:40** [t=3040] **Speaker 361:** Yeah, I think I said 7, 7 being roughly. - **0:50:43** [t=3043] **Speaker 363:** So that's almost a hundred thousand dollars less than what we got. - **0:50:47** [t=3047] **Susan (Baker Tilly municipal advisor) — surname unclear on introduction (presenter):** Probably. And like I said, we don't have the final local income tax estimates. By the time the 20th, I should have those by then, so we have that firm up a little bit. - **0:50:58** [t=3058] **Speaker 222:** But yeah, you may have to plan for less than you have planned budget-wise. Okay, now let me ask you this. Do you think those three days are going to be enough? - **0:51:08** [t=3068] **Speaker 221:** think so yeah okay I mean I do three days with a huge county okay so I don't think three days the reason that you are here is because State Board of - **0:51:24** [t=3084] **Speaker 374 (councillor):** Council you know there's been a quite a few things that we didn't do right before and previous administration they want us to fix it so that's why you're here I I just wanted everybody to do that. Right. Yes. - **0:51:37** [t=3097] **Speaker 318:** Right. That's what we do. We help units all over the state, whether they're in trouble or not. So, yeah, definitely glad to help out as much as I can. But yeah, so then I plan to be back next Tuesday, or next Thursday. - **0:51:48** [t=3108] **Speaker 107:** Sorry, the 20th. Yep, Thursday, the 20th. Okay, thank you. - **0:51:51** [t=3111] **Speaker 382:** Is there any other questions you've heard from anybody? Thank you. I appreciate you. - **0:51:57** [t=3117] **Speaker 383:** You're very welcome. - **0:51:58** [t=3118] **Speaker 201:** Sorry, I took chills from you. Okay. - **0:52:02** [t=3122] **Kevin (clerk-treasurer / town manager) — same speaker as speaker_412 (clerk):** Please protect the vests. Yeah, always not fluff this up on the agenda was that we already have acquired the best. There's an invoice in your packet around $3,700 approximately. There was a grant working and a commitment to working in progress to kind of help with that cost. But now I think it's about $5,000 in change. We're working on getting that increased. So I just want to make you guys aware that we are on the hook for $30,000, but we're working our way towards a full grant, but it's not getting on. - **0:52:34** [t=3154] **Speaker 389:** okay thank you open issues go ahead jeff we're going to do the police the street - **0:52:42** [t=3162] **Speaker 390:** where we do open issues unless it's open issues and it says police department report i would just - **0:52:48** [t=3168] **Speaker 392:** go on after this yeah yeah go ahead police department for july we had 297 calls for service - **0:52:56** [t=3176] **Speaker 393:** for the month which put us at just over 2700 for the year we took 37 criminal case reports made 20 Issued 21 citations, the division applied for 5 warrants in July. The majority of those were all executed within about 24 hours. And then reserve hours, we had a total of 565 reserve hours. The 3 reserve trainees had 85 and a half hours for a total of 650.5 hours for a month of July reserve. And then we also this month we had the last session of the junior police academy, the wonder Wilson. We sent representatives for the whole week to that. And then we helped with the. - **0:53:40** [t=3220] **Speaker 395:** Back to school program, obviously at the community center for the kids, we made a small donation to them and went up there and worked out also. Thank you. No problem. - **0:53:50** [t=3230] **Speaker 387:** Okay, street department staff. - **0:53:53** [t=3233] **Dave Elkins (chair):** I should have had you come up here. I know, but I should have. From now on Jeff, you have to go up there. Thank you. - **0:54:08** [t=3248] **Speaker 400:** Can we start next meeting? - **0:54:10** [t=3250] **Speaker 401:** Next meeting, go ahead. - **0:54:12** [t=3252] **Speaker 400:** Take that brush. Mode, we did water testing. Jeremy and I cleaned out the quill because it was clogged. help do manual reads. Tommy and I started cutting some overhanging limbs. And I started cleaning up the shop for the inspection. - **0:54:33** [t=3273] **Speaker 212 (councillor):** How did your inspection go? I know MS4 was here, am I correct? Or is that? That's next month. - **0:54:39** [t=3279] **Speaker 371:** That's next month, okay, I forget. Thank you, sorry about that. - **0:54:43** [t=3283] **Speaker 405:** Okay, Tommy, you're here tonight. So, I'll make a motion to adjourn the town meeting. - **0:54:49** [t=3289] **Speaker 406:** I'll second you. - **0:54:51** [t=3291] **Speaker 405:** All in favor. Okay. - **0:54:55** [t=3295] **Dave Elkins (chair):** Okay, call to board the Water Works meeting. I need a motion to approve the meeting minutes for July 13th. Regular council meeting. - **0:55:07** [t=3307] **Speaker 407:** All in favor. - **0:55:09** [t=3309] **Speaker 408:** All right. Financial report. - **0:55:13** [t=3313] **Speaker 17:** water account has three hundred twelve thousand one four hours and sixty one cents in the in the water bank account for vacant account has eight hundred - **0:55:22** [t=3322] **Kevin (clerk-treasurer / town manager) (clerk):** fifteen thousand nine hundred sixty six dollars and thirty two cents that's some - **0:55:27** [t=3327] **Speaker 170:** of that is for settlement for people I also got a question because I know at - **0:55:40** [t=3340] **Speaker 213 (councillor):** At the end of last year, we didn't have any reserve, and that is part of our bond issue that we needed to have a reserve fund and a portion of every month needed to go into that fund. Do we have, what is the amount of that? - **0:55:59** [t=3359] **Kevin (clerk-treasurer / town manager) — same speaker as speaker_412 (clerk):** So, that was coming to July. See, we were behind when I first started job with a final fund, which is a couple of years I think by July we had the 140,000 - **0:56:09** [t=3369] **Speaker 419:** which is the maximum amount required that we served. - **0:56:15** [t=3375] **Speaker 421:** Don't quote me on that, but I think that's correct. We're right there, but we're still making small incremental payments. - **0:56:21** [t=3381] **Speaker 94 (councillor):** And that amount is coming out of that first financial bank, that amount there, or a quarter account? - **0:56:30** [t=3390] **Speaker 124:** That encompasses all the money that all the funds have. the allocation that we are saying we're putting aside for debt reserves to make a final payment - **0:56:38** [t=3398] **Kevin (clerk-treasurer / town manager) (clerk):** in the last year there's also one not mentioned just now is where we do the repair maintenance so we're also required by those same things same loans to have money put back to repair maintenance - **0:56:50** [t=3410] **Speaker 170:** on those same uh investments so we have to have that forward in my school - **0:56:54** [t=3414] **Dave Elkins (chair):** I make a motion to approve the pay to pay the vouchers. - **0:57:03** [t=3423] **Speaker 428:** I'll second motion. - **0:57:05** [t=3425] **Speaker 13:** All in favor. It says new issue. Go ahead, Kevin. - **0:57:13** [t=3433] **Kevin (clerk-treasurer / town manager) (clerk):** So we're presenting an opportunity today for the council to review Bill Lewis's promotion for for Louis, Bill Lewis, I'm going to pay. Right now he's currently making $21 an hour. It is up to the council whether they wish to increase that this time - **0:57:29** [t=3449] **Speaker 433:** or look into the budget. - **0:57:32** [t=3452] **Speaker 374 (councillor):** I would like to raise $2 because Bill is doing, I know Jeremy's doing a lot, but Bill is doing a lot since Caden left - **0:57:44** [t=3464] **Speaker 390:** and he's still getting her down and doing a lot. So I would like to raise it to $23. - **0:57:50** [t=3470] **Speaker 94 (councillor):** I would like to table that and why can't we just do our budget and then because you know and I agree Bill is doing and Bill does does deserve but I do believe we need to do our budget first before and we see where we're at financially before we but that's well that's what I say well that was - **0:58:15** [t=3495] **Speaker 437:** that's for the town budget we're going to be done this is for the waterworks like i said and we don't - **0:58:20** [t=3500] **Speaker 438:** okay i'm - **0:58:24** [t=3504] **Speaker 443:** that's what i'm saying i think we should probably look at our legends - **0:58:32** [t=3512] **Speaker 382:** so we're going to table it to the next till the next month - **0:58:35** [t=3515] **Speaker 445:** i need a motion to table to the next month i'll second the motion all in favor all right - **0:58:45** [t=3525] **Speaker 446:** the next one too. - **0:58:47** [t=3527] **Kevin (clerk-treasurer / town manager) (clerk):** Yeah, give me a go. Give me a time. Okay. The other thing that was kind of in this conversation was the water set that provides water at a quarter and 50 cents at a time. We're talking about going through a bidding process and replacing all that stuff. But I just wanted to put it in the agenda today for the town council to think about that. - **0:59:08** [t=3548] **Speaker 447:** What did you say? What was it? I can't hear you. - **0:59:10** [t=3550] **Kevin (clerk-treasurer / town manager) — same speaker as speaker_412 (clerk):** Yeah, we're going to the town council consider making the investment to update upgrade all of our cell units outside the building here. - **0:59:20** [t=3560] **Speaker 374 (councillor):** Oh the tank water. Yeah because we had Sycamore come in and they fixed it and then it broke again. - **0:59:27** [t=3567] **Speaker 453:** Yeah not even they replaced new parts of their thing and then - **0:59:32** [t=3572] **Speaker 71:** we paid Sycamore for that simple it's just a wire the quarter fastens that in it. No there was a new - **0:59:40** [t=3580] **Speaker 455 (staff):** mechanisms he put in. They had to replace the whole mechanism inside because what's happening - **0:59:45** [t=3585] **Speaker 457:** is people are putting what we call back quarters in the machine and it goms it up and when it gets stuck they start beating on it. When they did this time they knocked the whole monitoring system out of the water. So they had to replace it. They had to rebuild it. We have extra parts there to rebuild the waterman and within two hours of fixing the waterman they've broken again it needs to be - **1:00:12** [t=3612] **Speaker 94 (councillor):** updated to credit card cash and coin we ended up going to um i want to say heidi jay's but it's not - **1:00:25** [t=3625] **Speaker 438:** IDJ's that billiards place up there on Lafayette you know what I'm talking - **1:00:34** [t=3634] **Speaker 466 (staff):** about I understand what you're saying but this system is they're pretty in monitoring for a system it's gonna it's been a monitor inside the building and - **1:00:44** [t=3644] **Speaker 455 (staff):** send her credit cards near things gonna send it to the bank we don't have to mess with that part of us that's our biggest issue because not even people out here now are using want to use debit card now there's a surcharge on you using debit card there's a percentage but indiana american water right now is strictly card only no cash and they charge three percent they charge a three percent fee on top of the card so if we put the waterman where we have our accept credit card for debit and have cash options there with it which the - **1:01:19** [t=3679] **Speaker 466 (staff):** equipment today is a lot more advanced than 1985 model. I mean it's money, I mean we're not gonna make our money back on that for at least 10 to 15 years. Where does the 3% charge go to? - **1:01:41** [t=3701] **Speaker 473:** The bag. Is that illegal? I thought that was illegal. No. It's just like when you go to a restaurant. I think you have to post it. - **1:01:49** [t=3709] **Speaker 309:** You have to make it. Yeah, you have to post a quick sign up there. That's 3%. - **1:01:53** [t=3713] **Speaker 466 (staff):** But I mean, I get, okay, I don't say anything to anyone being on Waterside. Jeremy probably does the same. He's dealt with the Waterman in the past with his previous business. I get at least 10 to 15 questions about that Waterman every weekend when it's down. Why can't I come up and fix it? I am not authorized. - **1:02:16** [t=3736] **Speaker 484:** We have one key holder. One key holder. - **1:02:19** [t=3739] **Speaker 466 (staff):** Yeah, one key holder to get to it. I can't do it. And it is just, I can't come up here at 9 o'clock at night, 10 o'clock, 11 o'clock at night and turn this waterman off for someone. We need more than just one option. - **1:02:33** [t=3753] **Speaker 476:** But you guys have got to look into, because like Indian American, a lot of you guys are getting a lot of people from Terrell coming over here because you guys are the cheapest. - **1:02:41** [t=3761] **Speaker 489:** We're cheaper. You guys are the cheapest. We're probably. There's so many people complaining about it. - **1:02:45** [t=3765] **Speaker 490:** average fill were probably $250 to $3 cheaper than what Indiana American water is. - **1:02:50** [t=3770] **Speaker 476:** Because a lot of people complained about going to Terre Haute because of that. Like 450 gallons is almost six bucks over there. It's a dollar 50 here. - **1:03:00** [t=3780] **Speaker 489:** So if we put that in, we'd have to raise our rates. You have to raise them. - **1:03:03** [t=3783] **Speaker 491:** You have to raise our rates, but we can still raise our rates and still be cheaper than Indiana American water with this system. - **1:03:09** [t=3789] **Speaker 374 (councillor):** So let's look into it and then let's put this table any questions or comments or anything until September. - **1:03:19** [t=3799] **Speaker 390:** Check with the guy who does all the great studies or whatever just to make sure that there's nothing to... - **1:03:26** [t=3806] **Speaker 392:** Yeah, that's not an issue over here. - **1:03:29** [t=3809] **Speaker 493:** Client Peter. Yeah, Client Peter, yep. - **1:03:33** [t=3813] **Speaker 390:** So we can put that on for next month. Okay? - **1:03:36** [t=3816] **Speaker 445:** Yep. - **1:03:37** [t=3817] **Speaker 494:** Let's see. Riley Duffy's up. Yep. Riley Duffy. - **1:03:45** [t=3825] **Speaker 496:** So, let me pass that. These are just general kind of example letters. - **1:03:57** [t=3837] **Riley Duffy (presenter):** So, at the previous meeting, I had spoken about The grant money that SRF has offered, they've finalized all the contracts, they've actually increased the amount from $30,000 to $40,000, such as grant money. We've started to assemble all the notification letters that you're required to send out annually. We should be sending out the first round this week with the sign-up forms for inspections. Once we start getting kind of a backlog of inspections and requests, we'll start sending people out to do those inspections. - **1:04:36** [t=3876] **Riley Duffy (presenter):** For the general public, if you do get a letter and you get an inspection form, you would just kind of scan the form and call by EI. We'll swing by, we'll do an interior inspection, just notify and just check what your material is so it can be updated. If it's galvanized or if it's lead or if it's whatever the material may be, we can update it in the actual inventory. This is a part of the EPA's requirements to verify your service line, what materials they are on both your utility side and the customer side. Yes? - **1:05:12** [t=3912] **Speaker 491:** Being on the water side, when does this have to be done on our part? To let the people know. - **1:05:19** [t=3919] **Speaker 502:** To let people know? Yes. So for as long as you have any lead or unknown - **1:05:24** [t=3924] **Riley Duffy (presenter):** service lines or galvanized lines in your system you have to notify them every year by the end of the year and every year as part of that you have to submit a verification and two items stating that you fulfill the requirements and how many people who sent letters to of each time okay - **1:05:41** [t=3941] **Speaker 491:** uh when does this when does this start when does this when does this implement start that you're that you're presenting us because as only two water guys we're i know we're budgeting for a certain - **1:05:53** [t=3953] **Speaker 455 (staff):** amount okay are you talking the lead yes oh it's been let three years i know the north i know the north end's already been done we have the south end i know 30 or 40 thousand dollars is not going to cover a lot of services yes so and then it's going to rely on us but when do we when is our cutoff date to where we have to know what we have to have all these done because i as - **1:06:19** [t=3979] **Speaker 212 (councillor):** We're just doing the north end, I do believe. We're not even doing the south end. The north is already been done. Well, then you're done because the north end is the oldest part of our water system. - **1:06:30** [t=3990] **Speaker 475:** Right, but we still have copper lines in the south end. We do have... But the grant only covered the north end. - **1:06:39** [t=3999] **Riley Duffy (presenter):** No. So the grant covered any part of town. The focus was going to be on the southern portion of town because of how densely populated it is. It's also just based on how many responses we're going to get. Also, the focus is going to be on interior inspections because your interior inspections are on customer side. Utility side, based on how the EPA requires verification to be done, is two points on both sides. - **1:07:07** [t=4027] **Riley Duffy — same speaker as speaker_499 (presenter):** So I have to see it at the pit, and I have to see it somewhere along between the main and service. - **1:07:12** [t=4032] **Speaker 455 (staff):** So can we take our vac truck and if we know where the line's going from our pit to the house instead of going into the homes? Because I'm telling you, I can't handle a lot of things and there are some gross things in this town in homes. And I do not want to subject me or him or if Stephanie goes out to this environment. Is there any way that we can avoid doing that part of it? - **1:07:53** [t=4073] **Speaker 490:** Going in and verifying this. I don't feel like crawling in any homes in the specs. - **1:07:57** [t=4077] **Riley Duffy (presenter):** So as of right now, it's fiscal verification. There's some ideas tossed around, kind of been approved by EPA for use. - **1:08:09** [t=4089] **Riley Duffy — same speaker as speaker_499 (presenter):** There were interior scoping where you could actually detect the inside, but they haven't been fully approved. And if you do that, you also have to provide a filter to the homeowner because you're disturbing their life by doing that sort of investigation. But even that's not proof. - **1:08:25** [t=4105] **Speaker 525:** So the best route is observing the pit and then interior, wherever it goes into the house, get eyes on the pit, whether it's in a crawl space, inside the home, however. but the major part is that it's verification on customer side service and then verification on utility side service they're considered as two different parts unfortunately - **1:08:49** [t=4129] **Speaker 533:** wouldn't the customer side of the pit tell you what kind of pipe is running into the house - **1:08:55** [t=4135] **Speaker 511:** you can get they can have a leak at any place any given time throughout that system they can and we not know about it they can go in go down and change it they could it it could come off copper as soon as it comes out of the pit, they can put plastic up to it or plastic into their home. - **1:09:11** [t=4151] **Speaker 455 (staff):** Or if they have galvanized inside their home and they spring a leak outside, they can go in and splice it back together, splice it back with plastic. That's what, I mean, it's an unknown. - **1:09:25** [t=4165] **Speaker 536:** We have to physically verify that part of it. - **1:09:28** [t=4168] **Riley Duffy — same speaker as speaker_499 (presenter):** So, we have to report two for, again, the EPA's requirements, it's two points of verification - **1:09:35** [t=4175] **Riley Duffy (presenter):** on both sides so you can see that the pit but i have to see it at one more spot to know exactly how to label it so if i see that it's copper inside the pit but it's galvanized inside the home - **1:09:48** [t=4188] **Speaker 525:** epa requires us to label those gallons so that's kind of how that verification process goes so as much as i'd love to just you can just pop all the pits and be done it's still - **1:09:59** [t=4199] **Speaker 538:** So what is it supposed to be? What is it supposed to do? - **1:10:08** [t=4208] **Speaker 511:** Yeah. Anything but lead, doffer, galvanize. They can be the PVC, which has got to be CTS, which is a thicker, heavier pipe that runs into the home. CTS is something that us water people use. It's a thicker, heavier duty pipe and it prevents us from having a lot of leaks. - **1:10:29** [t=4229] **Riley Duffy — same speaker as speaker_499 (presenter):** There's a lot of packs sometimes. - **1:10:31** [t=4231] **Speaker 455 (staff):** I don't like packs running in the ground because of the constant shifting. You have rocks. Packs is soft compared to CTS pipe. Packs is designed to expand and contract. - **1:10:45** [t=4245] **Speaker 546:** Look at my lights. - **1:10:47** [t=4247] **Speaker 548:** Anybody else? - **1:10:50** [t=4250] **Riley Duffy (presenter):** But the letters provided to you, it's all that needs to happen. It just needs to be signed. - **1:10:57** [t=4257] **Speaker 525:** It will be what is sent out to homeowners each day. - **1:11:02** [t=4262] **Riley Duffy (presenter):** And if you have any other inspections, please sign up. It won't be me. It will be Isaac will be out here. He'll be doing all the inspections. If you have questions or you just want to talk to them to kind of see what the process is like, Are you going to get him here? - **1:11:20** [t=4280] **Speaker 423:** This phone number is going to be out there, so please call him. I'll be happy to assist you. I'll just go with whatever he says. All right. I only have one other thing about it. I have spoken on DBOPS previously. - **1:11:37** [t=4297] **Riley Duffy (presenter):** I gave it to Kevin, but that is the fully assembled preliminary alternative analysis for report. It has all the data for all the sampling that we've done. - **1:11:52** [t=4312] **Speaker 525:** The last thing I presented on was technical numbers, which was not all of the data. - **1:11:57** [t=4317] **Riley Duffy — same speaker as speaker_499 (presenter):** This includes all the sampling data. Based on those results, there would still be possible limits for all the remaining sampling periods. So the next steps, which I've already submitted a copy of Kevin on the email today. - **1:12:13** [t=4333] **Riley Duffy (presenter):** this was submitted to SRF. So they'll go through a short review process to essentially give us the go ahead for the next step, which in this case would be pilot testing. - **1:12:24** [t=4344] **Riley Duffy — same speaker as speaker_499 (presenter):** So that would be a small, smallish, small amount of ground water treatment unit. We will test multiple medias and with those medias we'll determine which is the most efficient to use of your plan, which is the best suit you would. Again, this is all still with the grant funds, so it's at no cost to the count. And on top of that, there's also a PPR that could be someone who's part of the cost at the end of all of this. So that cost is also cut, because there's no way we have to figure it out, and there's way without notice per report. That's what we've done. - **1:13:00** [t=4380] **Speaker 525:** Um, ultimately, I can't make any promises on this, but I have been talking with regulatory - **1:13:06** [t=4386] **Riley Duffy (presenter):** agencies as well as SRF about the pilot testing itself. West Arrow might be an interesting case where you may not need the pilot test weekly. - **1:13:16** [t=4396] So we might be able to shorten that up and use those costs to go straight into design. - **1:13:22** [t=4402] **Riley Duffy — same speaker as speaker_499 (presenter):** So a more efficient piece of funds rather than weight to go through all the pilot testing. I'm still waiting on verification, but it's looking like a potential test rather than waiting for 9 to 12 months to venture out of this area. - **1:13:38** [t=4418] Great, thank you. - **1:13:39** [t=4419] **Speaker 387:** Alright, that's all I got today. - **1:13:41** [t=4421] **Speaker 569:** Alright, thank you so much. Thank you. You're hitting open issues. - **1:13:46** [t=4426] **Speaker 570:** Okay, I need a motion to close the waterworks meeting. - **1:13:51** [t=4431] **Speaker 572:** I'll stay in the room. - **1:13:53** [t=4433] **Speaker 573:** All up in. All right. - **1:13:59** [t=4439] **Speaker 574:** Okay. Open up the wastewater. - **1:14:05** [t=4445] **Speaker 363:** Make a motion to approve the July 13, 2026, break by town. - **1:14:09** [t=4449] **Speaker 444:** I second the motion. - **1:14:11** [t=4451] **Speaker 363:** All up in. - **1:14:13** [t=4453] **Speaker 576:** Financial report. - **1:14:15** [t=4455] **Kevin (clerk-treasurer / town manager) (clerk):** So wastewater requirement has $159,581.70 in the bank. It's funded process currently $6,429.90. Okay. Any questions? - **1:14:29** [t=4469] **Speaker 129:** I do have something to say. Okay. - **1:14:33** [t=4473] **Speaker 581:** Okay. Make a motion to approve to pay the vouchers. - **1:14:40** [t=4480] **Speaker 583:** I second the motion. - **1:14:42** [t=4482] **Speaker 581:** All in favor. - **1:14:43** [t=4483] **Speaker 584:** Aye. New issues. - **1:14:51** [t=4491] **Speaker 587:** Low pressure. Nobody's here to represent our wastewater. Oh, I thought there was something. - **1:14:55** [t=4495] **Speaker 213 (councillor):** So Bailey is out at the school. OK. And I do believe Joe did drop off the report. - **1:15:03** [t=4503] **Speaker 323:** The report is given to us. Yeah. - **1:15:10** [t=4510] **Speaker 591:** You want to take on that there? OK. - **1:15:13** [t=4513] **Speaker 594:** No, I want to talk to Joe just a little bit before he left today. But I didn't get a chance to see the report he gave us. OK. You guys won't have any back, OK? - **1:15:24** [t=4524] **Speaker 595:** Okay, but we'll just move on with that. Let's see. Ike Johnson has his 90-day, he has 90 days passed. - **1:15:42** [t=4542] **Speaker 205:** He's supposed to go up to a Labor One position after that, $21.08. - **1:15:48** [t=4548] **Speaker 596:** I didn't know. I didn't miss do that. What is it called? - **1:15:55** [t=4555] **Speaker 598:** The salary ordinance. Okay, I didn't realize that. - **1:15:58** [t=4558] **Speaker 599:** Okay. I'll make a motion to accept this $20 pay rate. - **1:16:05** [t=4565] **Speaker 445:** Can I get a second? Just to be clear today, that one comes out of waste or profit, right? Yes, wastewater. Yes, it only comes out of wastewater. No. - **1:16:11** [t=4571] **Speaker 213 (councillor):** And like I said, we did not approve the raise until we get through the budget, so I think we need to table that as well. - **1:16:20** [t=4580] **Kevin (clerk-treasurer / town manager) (clerk):** this uh this was already in an ordinance for them to go from 19 to 20 to 21. automatic it's a automatic process just to approve all the council next year it would be a good idea to maybe raise all those rates up but this was last year's rate we're working on not this year's rate - **1:16:39** [t=4599] **Speaker 602:** so can i get a second what was that last year's uh ike johnson just finished a 90-day review performance valuation was done by tom tom render he's ready to go to the 21. - **1:17:03** [t=4623] **Speaker 212 (councillor):** okay i it was informed that the wastewater just had their inspection in fact i have the wastewater - **1:17:10** [t=4630] **Speaker 94 (councillor):** report here but it's not listed here um i know that they have the inspection and those vehicles need to be moved off of the wastewater property yes and they have taken those two hummers which like i said our police chief isn't here either they have taken the two hummers and they have moved them back where we dumped the brush which what is the sense and keeping on moving these vehicles um we need one of them i do know i believe has to go back one of them was on alone if we were going to do anything it needs to go back and we need to get with the chief of police - **1:17:50** [t=4670] **Speaker 94 (councillor):** and or the town marshal and work on getting it and work on what we're going to do with those we can't just keep on moving these vehicles and the vehicles that are down there you know what we've got to do something if if we want to get i we need to get with tommy to put an auction together - **1:18:09** [t=4689] **Speaker 393:** we don't need to take them to Wolf. The one is an armored vehicle. It can't go to the public but it can be returned to where it came from through the National Guard. We can return that one. Okay. And then the second one is not armored. It can be sold at an auction and taken to a scrap yard. That's what we were talking - **1:18:29** [t=4709] **Speaker 183:** about. Okay. You better check the minutes because when that was donated if they wanted to get rid of them, they would go back with the country. They were to go back. - **1:18:36** [t=4716] **Speaker 64 (councillor):** because we have pump and some other stuff right and i do know that do you know jeff who they who they go who you have to contact with national guard or something yeah it can't go to the local when it has to go okay like i said that those need to be taken care of in those vehicles i don't know - **1:18:58** [t=4738] **Speaker 213 (councillor):** what vehicles are left i know there was a a white pickup truck a green pickup truck we need to get - **1:19:04** [t=4744] **Speaker 94 (councillor):** with with tommy and and hey let's do a a closed sealed auction we've got these vehicles bid start at 200 whoever wants to bid on them in the town sealed put an envelope we can do it at the where we at august september we can do it at the october meeting open those bids in a public meeting and - **1:19:24** [t=4764] **Speaker 624:** the highest bidder gets those vehicles do you want to start on the process of returning the one back - **1:19:28** [t=4768] **Speaker 64 (councillor):** back to the surplus okay I make a motion that we start on returning one of those - **1:19:36** [t=4776] **Speaker 628:** armored vehicles okay then yes can you get started on that if you would please - **1:19:47** [t=4787] **Speaker 392:** I'll send you the information on the cabin. Have you guys done that before? No. Okay. All right. I'll send you the link. Thank you. The information for you. Thank you. - **1:19:55** [t=4795] **Speaker 634:** So, I make a motion to adjourn the wastewater meeting. - **1:20:02** [t=4802] **Speaker 635:** One second. - **1:20:04** [t=4804] **Speaker 634:** I'll open it. - **1:20:08** [t=4808] **Speaker 637:** Okay. I'll order the stormwater meeting. - **1:20:14** [t=4814] **Speaker 11:** I make a motion to approve the July 13, 2026 regular meeting. Second. All in favor. - **1:20:23** [t=4823] **Speaker 14:** Financial report. So the stormwater system has $100,530.25. - **1:20:31** [t=4831] **Speaker 641:** Okay. Any new issues? - **1:20:35** [t=4835] **Speaker 213 (councillor):** Stephanie is our MS4. And I don't know if it was. - **1:20:39** [t=4839] **Speaker 94 (councillor):** I know, and she had to leave. We did get over and I know the drains, we just got to be careful of putting those chemicals down our drains. - **1:20:50** [t=4850] **Speaker 213 (councillor):** I do know that she had an inspection, but I don't know if it was for this month or next month. - **1:20:56** [t=4856] **Speaker 222:** If she had an inspection. - **1:20:58** [t=4858] **Speaker 479:** This month she had an inspection. It'll be on next month's agenda. - **1:21:04** [t=4864] **Speaker 457:** But I do have a question on that part for storm drains. Driving around noticing, I know there's an ordinance for our cutting, our grass clippings being blown out into the streets and it's causing a lot of issues with our drains. Causing issues with people riding motorcycles, causing issues with, for instance, me. I just spent $4,000 on roofs and tires on my truck. - **1:21:36** [t=4896] **Speaker 490:** Gentleman cut the next door neighbor, it's a rental property. - **1:21:38** [t=4898] **Speaker 455 (staff):** he come and cut his rental property. He discharged all these grass up against the side of my truck and destroyed my brand new rims in the side of my truck. Okay and that's a job for Tommy so we will send Tommy. Tommy's aware of it but in the meeting I just want to make it aware so people can see it that there is an ordinance on blowing this grass clippings into the into the roadways. there is a fine going to be levied over. I don't know how Tommy's going to handle it, but I know it's a finable offense. - **1:22:15** [t=4935] **Speaker 355:** I think we have something like that in one of the mornings. All right. Yeah, we do have one. - **1:22:21** [t=4941] **Speaker 602:** We have time to walk in the streets. I mean, you mentioned it also. It's just a matter of resources. - **1:22:27** [t=4947] **Speaker 455 (staff):** I mean, the resources are there. It's our policemen that are patrolling. They see these people out here cutting the grass, blowing it out into the streets. Then when it does rain, all that runs into our drains and contaminates and plugs our drains. That's the big issue. That's a safety hazard for people riding motorcycles. You ride a motorcycle, you know how dangerous it is once that grass gets wet. It starts to lie against the people. I mean, it's like riding on ice. - **1:22:57** [t=4977] **Speaker 490:** But I mean, I just wanted to bring that up. - **1:23:04** [t=4984] **Speaker 455 (staff):** to go through Tommy. That's what I'm saying. We got to go through Tom. Tommy's the one, he's the one's handling all of it, but I just wanted to bring it out to let people know that - **1:23:14** [t=4994] **Speaker 393:** there is an only scene code for that for the state. It's an actual law that the township can do an - **1:23:19** [t=4999] **Speaker 94 (councillor):** ordinance. And I also had a question on our redevelopment. Last meeting I had asked if I could get a balance of what our redevelopment has and I would like to also see bank not not the bank statement but our you know we get the accounts payable we get the breakdown for the town the redevelopment is an extension of the town so I would like to see what the balance of our redevelopment is and and and those transactions that are being paid. - **1:23:57** [t=5037] **Speaker 656:** I'm looking at the TIPI last year. - **1:23:59** [t=5039] **Speaker 577:** Yeah, the TIPI account, that's $65,737. $65,637. $65,637. - **1:24:09** [t=5049] **Speaker 657:** $65,637. - **1:24:11** [t=5051] **Speaker 94 (councillor):** And I would also like to see, you know, the book work on that. - **1:24:18** [t=5058] **Speaker 64 (councillor):** What has that been going out to? - **1:24:21** [t=5061] **Speaker 659:** You received it. You received it. - **1:24:23** [t=5063] **Speaker 64 (councillor):** Do I yes if you would please give me a copy of that to your packing it I didn't see that was in my package - **1:24:37** [t=5077] **Speaker 634:** Another little issue we've talked to HWC right that's the - **1:24:42** [t=5082] **Dave Elkins (chair):** Roads and everything yeah and on night and Is that popular Ninth of Poplar I think it is where we have all the water and everything by West Place. - **1:24:57** [t=5097] **Speaker 374 (councillor):** We looked into that and everything and there's a couple other spots where they're not draining very good and when they redo the roads and some of the sidewalks there with this grant that we're doing they're going to check into us you know if they can replace some of that - **1:25:11** [t=5111] **Speaker 390:** so we won't have standing water and stuff like that see if they can put something in let it drink better. So yes, so I just wanted to let you guys know since we're in the storm water that - **1:25:25** [t=5125] **Speaker 374 (councillor):** some of those issues are being discussed and try to take care of. - **1:25:33** [t=5133] **Speaker 11:** Okay. Yeah. Open issues. - **1:25:38** [t=5138] **Speaker 634:** Okay. I need a motion to adjourn the storm water. Me. All in favor? - **1:25:46** [t=5146] **Speaker 677:** Aye. All right, any open issues? - **1:25:50** [t=5150] **Speaker 530:** I have a couple questions. - **1:25:53** [t=5153] **Speaker 677:** Go ahead. - **1:25:54** [t=5154] **Speaker 679:** So I noticed on Western Hote issues, they're complaining about the cemetery. Does the town take care of that? - **1:26:02** [t=5162] **Speaker 681:** That's the trustee. - **1:26:03** [t=5163] **Speaker 371:** Your trustee takes care of that. - **1:26:05** [t=5165] **Speaker 64 (councillor):** They have their own board. I do believe Bill McClain is the president still. - **1:26:10** [t=5170] **Speaker 682:** Bill McClain is the president. - **1:26:12** [t=5172] **Speaker 94 (councillor):** Bill McClain takes care of it and I was going to say is Mike Anderson still on that as well. - **1:26:16** [t=5176] **Speaker 433:** I don't know about that but I know Bill McClain is with it. The trustee pays for it. I think that's how it is. - **1:26:22** [t=5182] **Speaker 685:** Bill McClain and Lyman Roberts. Any other ones? Lyman Roberts. - **1:26:27** [t=5187] **Speaker 371:** Lyman Roberts. So yeah, so get a hold of one of them. - **1:26:31** [t=5191] **Speaker 679:** And then I have a question about my water bill. I can find it. So I have this SC, SSC in asterisks by my wastewater. Like there's those three letters after my wastewater and it's only been on this month. - **1:26:50** [t=5210] **Speaker 689:** So I'm not sure I can bring it up. - **1:26:54** [t=5214] **Speaker 690:** I don't know what it's named for. - **1:27:00** [t=5220] **Speaker 693:** See that SC? - **1:27:03** [t=5223] **Speaker 692:** Yeah, I don't know. I'll see what that is he brought back in the morning. Is that something that they put in there as a note or a wastewater? - **1:27:12** [t=5232] **Speaker 695:** I will not be able to answer that question. - **1:27:14** [t=5234] Okay. - **1:27:15** [t=5235] **Speaker 695:** We'll find out for you. All right. Anybody else? - **1:27:22** [t=5242] **Dave Elkins (chair):** Do you want to do anything? - **1:27:24** [t=5244] **Speaker 698:** Mm-hmm. - **1:27:25** [t=5245] **Dave Elkins (chair):** Okay. I'll make a motion to adjourn the meeting. - **1:27:30** [t=5250] **Speaker 700:** I'll second. - **1:27:31** [t=5251] **Dave Elkins (chair):** Oh, okay. All right.