# Transcript — Vigo County Oversight Board, 2025-12-15 Machine transcription of the recording of the Vigo County Oversight Board meeting on 2025-12-15, aligned to the video timeline. **This is not the official record** — the clerk's minutes are, and this is unreviewed automatic speech recognition that mis-hears names and numbers. Check anything that matters against the recording. Each line is stamped with its position in the recording, both as a clock time and as `[t=SECONDS]`. Those are the same seconds the archive's source links use: open [the recording](https://www.youtube.com/watch?v=Ke2nB7HNP0M) and add `&t=` to jump to any line. Speakers were separated automatically and named from the meeting's speaker roster where the evidence supported it; an unnamed voice is shown as `Speaker `, which is a machine label and not a person's name. ## Transcript - **0:00:00** [t=0] **Speaker 0:** the united states of america and to the republic for which it stands one nation under god indivisible - **0:00:08** [t=8] **Speaker 1:** with liberty and justice for all - **0:00:16** [t=16] **Speaker 4 (chair):** all right we'll go ahead and call this meeting an order uh welcome to uh the very first - **0:00:22** [t=22] **Speaker 6 (chair):** by the county oversight board committee meetings this will mainly be an organizational meeting - **0:00:28** [t=28] **Speaker 7 (oversight board member):** today um so the first item on the agenda we've got a swearing in before did you come here are you - **0:00:38** [t=38] **Speaker 13:** you're filming i can go when everybody did it anyway no no no i i'm just standing up there so - **0:00:46** [t=46] **Speaker 11 (judicial officer):** wherever you want to be okay well i think everybody they don't want to see me they want to see these now when i say this i'm going to say i i'm going to say state your name more away if it was you know one individually i'd have you individually you know say your name but i guess that's what you're going to say so you're going to repeat the words after me except when i say state your name so don't say state your name but you know so actually say mark the beat okay - **0:01:19** [t=79] **Speaker 14:** all right do you want to stand sure - **0:01:23** [t=83] **Speaker 21 (judicial officer):** raise your right hands i state your name do solemnly swear that i will support the constitution of the united states - **0:01:37** [t=97] **Speaker 23:** that will support the Constitution of the United States - **0:01:41** [t=101] **Speaker 21 (judicial officer):** and the Constitution of the State of Indiana, - **0:01:47** [t=107] **Speaker 11 (judicial officer):** and that I will faithfully execute and partially discharge all of my duties as a member of the Beagle County School Corporation - **0:02:03** [t=123] **Speaker 24:** As a member of the Beaver County School Corporation. - **0:02:07** [t=127] **Speaker 21 (judicial officer):** Facility Plan Oversight Committee. Facility Plan Oversight Committee. According to law. According to law. And to the best of my ability. - **0:02:18** [t=138] **Speaker 1:** And to the best of my ability. - **0:02:20** [t=140] **Speaker 21 (judicial officer):** So help me God. So help me God. Congratulations. - **0:02:23** [t=143] **Speaker 1:** Thank you, Judge. - **0:02:28** [t=148] **Speaker 8:** Thank you, Judge. You want me to sign this one? Yes, I do at all. pass your 2015 - **0:02:46** [t=166] **Speaker 27:** Minette - **0:02:50** [t=170] **Speaker 34:** Principle - **0:02:41** [t=161] **Speaker 31:** Infra comfort - **0:03:00** [t=180] Okay. - **0:03:01** [t=181] **Speaker 38:** We have another one, Mark. - **0:03:06** [t=186] **Speaker 11 (judicial officer):** I can get Tammy down here. I can get Tammy down here. - **0:03:49** [t=229] **Speaker 42:** thank you okay - **0:04:19** [t=259] **Speaker 56:** I hope you're right back. - **0:04:49** [t=289] **Speaker 6 (chair):** okay thank you judge all right next item on the agenda um commissioner clinton dude here to give us an oversight on the mission overview and the timeline yep uh if you want to turn to the second - **0:05:03** [t=303] **Mark Clinkenbeard (county commissioner):** page um i just uh there's over again the board composition um we had one appointed by the - **0:05:11** [t=311] **Mark Clinkenbeard (county commissioner):** legal county council and um two appointed by the commissioners one of those was recommended by the business community um one appointed by the mayor one appointed is the president of the school i believe david is here david currently is here it was kind of a mistake on who was appointed to who and i assume you want to clear that up um the vigo county council just at why i appointed header pickens the appointments from the commissioner was mark mcfeeney the appointment recommended by the charter chamber of commerce was mark elliott and the mayors was jim bramble - **0:05:56** [t=356] **Mark Clinkenbeard (county commissioner):** and stacy killian is the president of the school corporation so did i get the uh the person who was recommended by the chamber of commerce room is that what i got yeah you you have just just - **0:06:10** [t=370] **Mark Clinkenbeard (county commissioner):** so it's you not you correct right okay you had mark okay yeah i meant to text you on sorry okay mission responsibility board members are responsible for reviewing the current video county school corporation facility consolidation plan evaluating all available funding mechanisms for the first two phases of the plan the directive to avoid increasing property taxes identifying best practices for community collaboration ensuring new school facilities meet both student needs and potential community users working closely and transparently - **0:06:51** [t=411] **Mark Clinkenbeard (county commissioner):** with county leadership to support informed community-centered decision making the timeline today begins your service with finally uh port due on april 15th um frequency of meetings you know we're guessing two meetings a week um and i don't think that we have planned on that to begin until after the first of the year um so i'm not going to ruin the christmas plans or anything like that but um and that all that again is up to you the five board members and how you want to proceed how many meetings you think you need um and and really the time of day that you - **0:07:32** [t=452] **Mark Clinkenbeard (county commissioner):** want we would i guess uh encourage that it be done in regular hours just so that uh we don't incur overtime for employees to have to stay to take minutes or live stream or anything like that but at the end of the day that's up to you um and we do want to make sure - **0:07:52** [t=472] **Speaker 79 (unknown — contaminated cluster):** bit as accessible for people's possible so for me what are your regular business - **0:08:05** [t=485] **Speaker 82:** we may be available correct yeah good question things like that sure for sure um good point um - **0:08:19** [t=499] **Mark Clinkenbeard (county commissioner):** um to this expectation i think you go over that nine percent three guys nine percent uh like you say all meetings are open to the public um they are live streamed and will be - **0:08:31** [t=511] **Speaker 79 (unknown — contaminated cluster):** recorded for future viewing um most of the times we a little coordinate with tammy allen and we - **0:08:38** [t=518] **Mark Clinkenbeard (county commissioner):** would be available to do this down in council chambers but today there are about too many meetings so we moved it to here but we do have the ability to do any advice - **0:08:52** [t=532] **Speaker 92:** do you have any other questions i would be happy to answer those christian right there - **0:09:00** [t=540] **Speaker 3:** no i appreciate the clarity on the starting the first week of january - **0:09:04** [t=544] **Speaker 6 (chair):** that's going to be one of my first questions how do we squeeze two more meetings in - **0:09:08** [t=548] **Speaker 7 (oversight board member):** with that i am going to step back and let you guys run the meeting out here - **0:09:26** [t=566] **Speaker 102 (oversight board member):** So next on the agenda we've got the nomination confirmation - **0:09:39** [t=579] **Speaker 103:** I'm happy to accept. Sorry. - **0:09:47** [t=587] **Speaker 105:** We need a confirmation vote. We have to hire. - **0:09:55** [t=595] **Speaker 109:** We have to hire. We have to hire. - **0:10:02** [t=602] **Speaker 4 (chair):** We have to hire. We need a confirmation vote. We have to hire. We have to hire. All right. - **0:10:14** [t=614] **Speaker 114:** Thanks. - **0:10:16** [t=616] **Speaker 7 (oversight board member):** Nomination for secretary. If I can return the favor and nominate Mr. Mark McNeely for secretary. That's seconded by Stacy Killian. I assume you accept? - **0:10:35** [t=635] **Speaker 119:** Thank you. - **0:10:36** [t=636] **Speaker 6 (chair):** All right. All in favor? Aye. There we go. Mark, we have on the agenda here an open door law explanation by an attorney. Do you feel like that one? - **0:10:51** [t=651] **Speaker 23:** Yes. No, we have an attorney. We have an attorney. - **0:10:55** [t=655] **Speaker 102 (oversight board member):** I'm sure Jim, well, Stacy, you're probably familiar with those laws, but the rest of - **0:11:10** [t=670] **Speaker 4 (chair):** us probably don't appreciate my explanation. I guess we have a judge. We have legal advice. - **0:11:17** [t=677] **Speaker 11 (judicial officer):** I'm very familiar with this law. Jim and I have worked on this a lot. - **0:11:23** [t=683] **Speaker 8:** you know more about it than most attorneys just go ahead - **0:11:33** [t=693] **Speaker 55:** i'll be messing with you - **0:11:36** [t=696] **Speaker 135:** your explanation is free too - **0:11:45** [t=705] **Speaker 139:** speak a little louder so everybody can hear you - **0:11:49** [t=709] **Speaker 143 (oversight board member):** screened online on the web uh every this and such that we that's produced or open for you know availability for number 60. - **0:12:06** [t=726] **Speaker 142 (oversight board member):** There's certain requirements that were notifying the public when um - **0:12:35** [t=755] **Speaker 150 (oversight board member):** five or three of us are together - **0:12:39** [t=759] **Speaker 151:** we're down two - **0:12:53** [t=773] **Speaker 143 (oversight board member):** Thanks for joining us here. - **0:13:03** [t=783] **Speaker 157 (oversight board member):** We have on the agenda just three of us are fairly new to this. - **0:13:09** [t=789] **Speaker 7 (oversight board member):** So we have an explanation, high level overview of open door laws. - **0:13:15** [t=795] **Speaker 159 (legal counsel or county official):** The open door laws are such that there has to be notice, 48 hours notice of any meeting, and then that meeting is open to the public. And now recently the law changed where they live stream all the governmental meetings - **0:13:34** [t=814] **Speaker 163 (legal counsel or county official):** now also in addition to that. One legal question though that I would say that can be addressed at this point would be you guys are officially a committee this is a kind of a first reading of this ordinance it's kind of a new thing that even just got passed so i'm not even sure legally what you're subject to it now i realized that you know the commissioners and everybody involved wants complete transparency so i realized they have said you know that we're going to try to make sure that that's followed - **0:14:08** [t=848] **Speaker 163 (legal counsel or county official):** but legally i think it's above and beyond this point i'm not sure that you're even legally subject does that answer your question yeah i think so - **0:14:20** [t=860] **Speaker 159 (legal counsel or county official):** so normally you know you can post there there's a statute even that talks about how you give the notice and obviously you could put it in the paper you could post it uh things like that as far as notice - **0:14:34** [t=874] **Speaker 171 (oversight board member):** probably good defense practices to follow under law at this point i mean i i agree because then i - **0:14:40** [t=880] **Speaker 163 (legal counsel or county official):** mean it's complete transparency to everybody pleasure allowing anybody else that wants to watch it and be live streamed or show up at first um yeah just speaking on behalf of the commissioners - **0:14:55** [t=895] **Speaker 176 (oversight board member):** we would like you know public numbers to be followed even though it may not be required we mentioned that throughout the process that that's what we're doing so we've asked that you - **0:15:05** [t=905] **Speaker 7 (oversight board member):** would do that for sure yeah i don't know as a committee i don't know there's a requirement to - **0:15:11** [t=911] **Speaker 6 (chair):** establish bylaws and those sorts of things but i think as a committee we can just go ahead and make that commitment to follow the public notice and open door laws whether that requires a vote or - **0:15:22** [t=922] **Speaker 183 (oversight board member):** can i see everybody naughty in agreement okay i think the hardest part would be just to set our - **0:15:27** [t=927] **Speaker 182 (oversight board member):** agenda make sure it's close to 40 dollars - **0:15:33** [t=933] **Speaker 183 (oversight board member):** we've got more than capable secretary here - **0:15:42** [t=942] **Mark Clinkenbeard (county commissioner):** just so you know this is being live streamed so but there's no microphone out here so if you can - **0:15:48** [t=948] speak as loud as you can no no i'm just they won't be able to hear you just not so just - **0:15:53** [t=953] **Speaker 193 (legal counsel or county official):** as you can and uh kind of face them the tv if you can sure and the meetings need 24 hours is the agenda also provided for you it allows the public to know if they want to come and speak on - **0:16:10** [t=970] **Speaker 196:** anything or know what we're discussing - **0:16:11** [t=971] **Speaker 182 (oversight board member):** do we have to allow public comment are we doing that do we have to allow public comment on anything - **0:16:23** [t=983] **Speaker 199 (legal counsel or county official):** you do not have to allow public comment if you choose not to or you could limit it somewhat i mean i think again best practices you know that most governmental entities allow it - **0:16:34** [t=994] but also you know i've been involved in different cases too where people want to come and speak for hours to basically throw everything off track so so i mean you could also have rules with regard to - **0:16:48** [t=1008] **Speaker 163 (legal counsel or county official):** it so in other words a lot of them there's a two or three minute limit but also they can't speak - **0:16:53** [t=1013] **Speaker 159 (legal counsel or county official):** on something that's already been spoken on past meetings those kind of things so but that's up to - **0:16:59** [t=1019] **Speaker 141:** your discretion that notification requirement could be taken care of fell swoop if we - **0:17:10** [t=1030] said for particular days we want to meet that kind of thing on the commissioner council - **0:17:16** [t=1036] **Speaker 142 (oversight board member):** beginning of the year that's correct - **0:17:28** [t=1048] **Speaker 6 (chair):** it's great great segue there jim uh the discussion on meeting cadence and future agendas making a commitment here to meet twice a week. I don't know if y'all have thoughts on dates, times, - **0:17:42** [t=1062] **Speaker 157 (oversight board member):** certainly the request for you, picking up that first week, first full week of June, Maureen. - **0:17:51** [t=1071] **Speaker 215:** What do you want to do? - **0:17:53** [t=1073] **Speaker 218 (oversight board member):** I just have school board meetings are Monday evenings beginning at 6 p.m. but if we're meeting at 8 to 4 p.m. time frame, I'm good. sure - **0:18:12** [t=1092] **Speaker 157 (oversight board member):** yeah well we won't we'll make you get in here for an eight-day meeting i love that - **0:18:18** [t=1098] **Speaker 229 (oversight board member):** it's all smart i mean actually other than it seems selfish to just start throwing out all of this looks for me or this works you know but monday first after day mondays are always a great - **0:18:29** [t=1109] **Speaker 79 (unknown — contaminated cluster):** i'll just throw out some dates so the first two weeks of each month are pretty busy our stuff can be busy every evening uh the council meets the first and second tuesday of the month at five o'clock at council chambers commissioners meet every tuesday morning at nine uh so that you should be on there uh wednesdays well the first wednesday of the month and the council chambers is the area planning commission meeting um and then there's some other board meetings um so the first half of the month you would have to definitely want to uh - **0:19:11** [t=1151] **Speaker 79 (unknown — contaminated cluster):** give it tammy allen and we'll be able to help you with the schedule time okay - **0:19:16** [t=1156] **Speaker 238 (oversight board member):** thursdays are usually wide open as our practice in that regard if we end up with conflicts of - **0:19:23** [t=1163] **Speaker 239 (oversight board member):** meeting spaces does it have to be in these chambers or can we go to another location that - **0:19:28** [t=1168] **Speaker 79 (unknown — contaminated cluster):** has screen capability it could be well it could be here or down there or i assume we could do somewhere else but i mean i would think we'd be able to accommodate either between here or down there we'll be able to accommodate the reason i ask is because we also have a requirement - **0:19:42** [t=1182] **Speaker 238 (oversight board member):** screens all of our meetings are streaming as well and if we end up the conflict like what you just right i think what's important is that they're the place to stream yes - **0:19:53** [t=1193] **Speaker 241 (oversight board member):** so we have two places and two over each other i think we can probably figure it out - **0:20:02** [t=1202] **Speaker 218 (oversight board member):** do you see an issue with them like a monday like mid-morning do you see an issue with monday's mid-morning no that's a standing - **0:20:26** [t=1226] **Speaker 257:** okay we're about the second day to do something yeah you're gonna keep with the temperature - **0:20:41** [t=1241] **Speaker 7 (oversight board member):** and keep in position yeah sure mondays and thursdays at 10 30. - **0:20:52** [t=1252] **Speaker 216 (oversight board member):** um sorry uh how long do you like last like two general - **0:20:57** [t=1257] **Speaker 268:** or are we going to be kind of open which is fine either way but like you probably have the same - **0:21:03** [t=1263] **Speaker 157 (oversight board member):** expectations i don't know yet uh i feel like this you know the first few minutes here we're gonna have pretty heavy presentations i think to get up to speed i just made those running a little longer - **0:21:15** [t=1275] **Speaker 183 (oversight board member):** than the average uh as we get along here but i'm not sure at this time so - **0:21:24** [t=1284] **Speaker 252 (oversight board member):** so then just for schedule purposes our first meeting will be monday january 5th at 10 30 - **0:21:29** [t=1289] **Speaker 257:** then thursday january 8th since the first year yes - **0:21:39** [t=1299] **Speaker 277:** the channel doesn't be posted officially - **0:21:46** [t=1306] **Speaker 240:** we would uh we would have our our auditor um - **0:21:50** [t=1310] **Speaker 96 (legal counsel or county official):** without pressure at least post them 48 hours in advance of the meeting or sooner so as soon as you - **0:21:56** [t=1316] **Speaker 243:** you get your schedule to get to uh tammy and we'll be here on monday thursday came so i guess we'd - **0:22:06** [t=1326] **Speaker 284 (oversight board member):** have to come up with our agenda to the following meeting so we almost want to carve out a little bit of time each meeting and then go ahead and finalize the other conflict is what was this - **0:22:22** [t=1342] **Speaker 182 (oversight board member):** junior day of president's day for mondays are your offices closed sundays so we need to adjust or just only need one - **0:22:31** [t=1351] **Speaker 222:** I can give you the dates right now. - **0:22:52** [t=1372] I can look for a counter. It would be closed Monday the 19th for Martin Luther King Jr. Day. - **0:22:58** [t=1378] **Speaker 290:** It would be the 16th of February for President's Day. - **0:23:00** [t=1380] yes um let me go up through April here April April April - **0:23:14** [t=1394] **Speaker 83:** the schools are closed they'll be in the council chair I'm not sure - **0:23:20** [t=1400] **Speaker 3:** when they started - **0:23:22** [t=1402] **Speaker 195:** Dr. Hansel, our admin offices are closed those Mondays as well, correct? - **0:23:33** [t=1413] **Speaker 304:** Technically, those are holidays for all custodians, secretaries, everybody. Do I work on those days? Yes. - **0:23:41** [t=1421] **Speaker 171 (oversight board member):** Although I don't plan on working on the 60th. And just the conversation is, do we pivot to a different meeting location on those days? - **0:23:49** [t=1429] **Speaker 307:** Bottom line is, Mark, if you can, there's something I can open up and have that going there. - **0:23:54** [t=1434] **Speaker 239 (oversight board member):** But the 16th, I wouldn't be able to. - **0:23:55** [t=1435] **Speaker 241 (oversight board member):** I can't speak for the other people. Thanks. - **0:24:03** [t=1443] **Speaker 103:** I'm going to do a gym for about 48 hours. I'm starting out of the rest of the week. - **0:24:14** [t=1454] **Speaker 150 (oversight board member):** I know for Mondays, we're going to start a Friday. So we're okay with that. - **0:24:29** [t=1469] **Speaker 315:** Those two holidays, we'll just come to Tuesdays. - **0:24:32** [t=1472] **Speaker 195:** Do those work, Mark? Which one's that? The two holidays, if we come to Tuesdays. - **0:24:40** [t=1480] **Speaker 319:** It should be okay. Okay, we'll do it at 10.30. Yeah. - **0:24:45** [t=1485] **Speaker 321:** Yeah. - **0:24:53** [t=1493] **Speaker 243:** There's something scheduled there on the Tuesday - **0:24:55** [t=1495] down there, we can do it here. So that would not be a problem to do it here. January 20th? Yes. And the other one was the 17th. Yes. - **0:25:07** [t=1507] **Speaker 324:** Yes, we can have it there. Or here. Great. - **0:25:11** [t=1511] **Speaker 171 (oversight board member):** and then i think another week to look at dcfc spring break will fall during our time we're still - **0:25:18** [t=1518] **Speaker 218 (oversight board member):** working with this i mean i don't i don't have plans but i didn't want to see my - **0:25:25** [t=1525] **Speaker 327:** Yeah, my kids are too young for spring break. I'll be here. We are up right now. - **0:25:34** [t=1534] **Speaker 183 (oversight board member):** Let's go to the quorum. You can catch us on YouTube. - **0:25:45** [t=1545] **Speaker 298:** All right. I think that public record saw now what to come out. - **0:25:50** [t=1550] **Speaker 59:** well like if there's you know on a governmental day if there's a word that's passed and different - **0:26:04** [t=1564] things they've kind of loosened up their laws and rules during covid of course - **0:26:10** [t=1570] **Speaker 218 (oversight board member):** i think to for us to vote we have to be on camera so if you were to zoom in correct - **0:26:17** [t=1577] **Speaker 195:** you have to be on camera - **0:26:26** [t=1586] **Speaker 7 (oversight board member):** all right so we have uh some proposed kind of focuses for the early meeting - **0:26:33** [t=1593] **Speaker 6 (chair):** any comments on those i'm important to start with the facilities why get up to speed there - **0:26:40** [t=1600] **Speaker 182 (oversight board member):** so just it's a presentation by the brawl to require regarding school plan and alternatives - **0:26:44** [t=1604] **Speaker 171 (oversight board member):** I would like for that to be to include a representative from the school corporation - **0:26:50** [t=1610] **Speaker 218 (oversight board member):** in conjunction of Drew Walter because we utilize Drew Walter as the expertise to do that but they gave recommendations or information such as the cost or you know why this building is better than - **0:27:03** [t=1623] **Speaker 171 (oversight board member):** this building for the purposes we're asking but the school board with Dr. Hensel and the administration - **0:27:08** [t=1628] **Speaker 182 (oversight board member):** we are the ones that set the plan and voted on that plan so the plan is ours with the in the help of javalter with that information and also alongside with dr mckibben for the demographic um i would also request that maybe he zoom in to share his findings and we might utilize that - **0:27:26** [t=1646] **Speaker 267 (oversight board member):** information to come up with the plan we have sure um is that you know first week of january is that reasonable to get your vault or online and i'd have to talk with them um but we have a - **0:27:40** [t=1660] **Speaker 291 (oversight board member):** stay in appointment every tuesday so tuesday i will make it a point to ask them if these states work for them and they will tell me whether it does or doesn't let's go ahead and pencil them - **0:27:50** [t=1670] **Speaker 241 (oversight board member):** in as well as the representative from the school floor question that's you i've already asked my - **0:27:55** [t=1675] **Speaker 351 (unknown — contaminated cluster):** secretary to block these states off yeah am i sure did you have a comment yes just to make a note that during the application process we had - **0:28:07** [t=1687] **Speaker 79 (unknown — contaminated cluster):** some folks that were interested and they we told them that virtual was not necessarily an option uh you know as a part of the 90 so uh but you could i mean as long as you have one So that we don't have online meetings at this group. - **0:28:28** [t=1708] **Speaker 218 (oversight board member):** Right. - **0:28:29** [t=1709] **Speaker 83:** Yep. - **0:28:30** [t=1710] **Speaker 7 (oversight board member):** So everybody's in agreement here that we're strongly encouraged in person that can just extreme circumstances allow virtual. I assume one of the main things we need to do here is get an RFP out to the financial consultant. - **0:28:50** [t=1730] **Speaker 157 (oversight board member):** Jim, you have thoughts on a couple of people you've worked with in the past in accounting experience here. - **0:28:57** [t=1737] **Speaker 141:** well do do we have to like have a do you think we need a formal rfp written and sent out like a - **0:29:13** [t=1753] **Speaker 143 (oversight board member):** bid document or can send to personal services - **0:29:19** [t=1759] **Speaker 182 (oversight board member):** I know like from a school board perspective, I mean, we're, we're, we're under a microscope always and that the RFP is the safest way to be as transparent as fair as possible. - **0:29:40** [t=1780] **Speaker 33:** I don't know if we have like minute, Dr. Hensel, do we have minimum requirements of when something has to RFP? - **0:29:58** [t=1798] **Speaker 239 (oversight board member):** I always go with what my legal counsel tells me. If it's an RFP, you basically get on a couple of weeks to respond, send it out. And then the thing about an RFP is that it is not by a little bit. You can put parameters in that you can use to decide that you want to meet on this date, - **0:30:21** [t=1821] want this information, you want things like that. So therefore you can use that to discern which one you want to use and not be held to which ones you have the lowest cost. - **0:30:30** [t=1830] **Speaker 291 (oversight board member):** That's really the difference between bidding documents and RFPs. You should, if you're going to request it from multiple entities, you just have to get a reasonable amount of time to respond to it. Typically, I use about 10 or 12 days to do that. - **0:30:47** [t=1847] **Speaker 267 (oversight board member):** Listen, Commissioner Clinton-Bear just handed me a document on public bidding procedures - **0:30:53** [t=1853] **Speaker 6 (chair):** purchases and services less than 50k no bidding requirement between 50 and 150k - **0:31:00** [t=1860] **Speaker 7 (oversight board member):** there's invitations to these three bidders it requires a quote and then over 150k would require a bid competitive process i don't think that will apply i think it's in our - **0:31:19** [t=1879] **Speaker 6 (chair):** best interest to send out some dealers to a special - **0:31:22** [t=1882] **Speaker 142 (oversight board member):** today subaky ban key block drug ban - **0:31:43** [t=1903] **Speaker 249:** 25 - **0:31:49** [t=1909] **Speaker 142 (oversight board member):** Covid gain Elite - **0:32:02** [t=1922] **Speaker 267 (oversight board member):** yeah this is probably probably in our best interest to send out a couple feelers and - **0:32:08** [t=1928] **Speaker 6 (chair):** go through a formal having said well not maybe not a formal rfp but having to send that yeah - **0:32:18** [t=1938] **Speaker 252 (oversight board member):** review do we do that ourselves or is that through an attorney or or? - **0:32:27** [t=1947] **Speaker 40:** I hope they didn't look good. - **0:32:32** [t=1952] **Speaker 122:** I suppose the commissioner's office can give some help contact. What role was the labor issue again? How do you get quotes from financial consultants - **0:32:46** [t=1966] on what they would charge us for their services? You get quotes on your own. - **0:32:52** [t=1972] **Speaker 176 (oversight board member):** you know for your contract i don't have someone okay condiator but for this i mean it's going to be less than a hundred thousand dollars - **0:33:11** [t=1991] **Speaker 150 (oversight board member):** is that something you're comfortable with - **0:33:13** [t=1993] **Speaker 216 (oversight board member):** We need to know more specifically what we're asking them for guidance on or other than an hour of rain, which is pretty evident, but if we have something more specific, general about our timeline we're talking about in covering well - **0:33:50** [t=2030] **Speaker 143 (oversight board member):** yes who might start her class with at least 1 Lias can lie more just statue that went - **0:34:02** [t=2042] **Speaker 142 (oversight board member):** few more castles right here in 6 systems things when they were turn up - **0:34:17** [t=2057] **Speaker 242:** It may be very similar what you would do at IETEC in terms of requesting a financial - **0:34:32** [t=2072] **Speaker 351 (unknown — contaminated cluster):** analysis of whether or not you have the capacity to be able to do certain building projects, whether they're probably all in line with something very similar to what you're accustomed to at IETEC. Yeah. - **0:34:41** [t=2081] **Speaker 415:** So is that something we come back to the first meeting that the plan of who the ask can reach out to? - **0:35:03** [t=2103] **Speaker 7 (oversight board member):** I think we probably need to do that soon. Or do that. - **0:35:11** [t=2111] **Speaker 6 (chair):** Or by the end of this week we need to put together something like that. Not necessarily an invitation to fit in, but we'll need some sort of proposal and engagement - **0:35:19** [t=2119] **Speaker 103:** like informal RFP process. Do you have a template for that or something? - **0:35:26** [t=2126] **Speaker 216 (oversight board member):** No, it's more of just word and mouth communication. just reaching out and saying hey this is now i could probably get you like and we have like a process that we could probably leverage to communicate with - **0:35:52** [t=2152] **Speaker 47 (oversight board member):** at this point yeah - **0:35:59** [t=2159] **Speaker 189:** Okay, just so you all know, we have a big utility has given us pretty in depth financial - **0:36:09** [t=2169] **Speaker 79 (unknown — contaminated cluster):** situation, but in the interest of transparency, I would recommend that you use someone else for your own. We can give you this one so you can add some reference. - **0:36:20** [t=2180] **Speaker 96 (legal counsel or county official):** Yep. Sorry, I can pay for it and all that kind of stuff, but I would recommend that you make it another one. - **0:36:25** [t=2185] **Speaker 183 (oversight board member):** Great. email that out to the committee you provide hard copies your final items thank you likewise the - **0:36:33** [t=2193] **Speaker 351 (unknown — contaminated cluster):** school district has also used a different branch of paper silly but i would also advise you not use - **0:36:38** [t=2198] **Speaker 239 (oversight board member):** paper silly but at the same time looking at the report that the county has may help you determine - **0:36:46** [t=2206] **Speaker 442:** what questions you want to ask and so forth like that sure before we move on just too much too much - **0:36:55** [t=2215] **Speaker 252 (oversight board member):** where one of the things we talked about as a school board to help with our kind of like to - **0:37:02** [t=2222] **Speaker 218 (oversight board member):** see what the revolter has done in the past and to see kind of what we can envision Terre Haute to have we did a field trip to some of the schools they have worked on whether they were renovated spaces whether they rebuild or conservation of the two and that was the field tripped up to Val Frazo area at Hobert High School and it has been talked about that maybe this committee do something similar to maybe keep that on our radar that's where looking at meetings and times that we want to meet it's really eye-opening to see what other communities are doing that are - **0:37:36** [t=2256] **Speaker 182 (oversight board member):** similar to ours um i mean it was just really good that further or at a different meeting that we read on yeah that's a good idea - **0:37:55** [t=2275] **Speaker 275:** maybe you have some thoughts about the meetings we have one of the reading content - **0:38:01** [t=2281] **Speaker 218 (oversight board member):** those are the two main things one that we'd have representation from the school corporation involved in those presentations which are all tricky so closely with that but then also that that field trip portion was it was very eye-opening i don't want to say just it's just to see what our kids could have what our teachers could have um you hear a lot oh we're behind we're behind you don't realize that until you see it and to know what the framers we could work with - **0:38:31** [t=2311] **Speaker 182 (oversight board member):** and to provide something like that for our students - **0:38:47** [t=2327] **Speaker 451:** marketing conversation there - **0:38:49** [t=2329] **Speaker 105:** are there plans are the plans that were laid out by gibraltar are they current do they align with - **0:39:05** [t=2345] **Speaker 193 (legal counsel or county official):** the house and pullback i know that there was a lot of talk about community use and improving health and safety like was that this was this around when gibraltar presented - **0:39:19** [t=2359] **Speaker 455:** there was gibraltar began their work with the school corporation in january of 2024. um the bill - **0:39:28** [t=2368] **Speaker 239 (oversight board member):** passed in 2025 so yeah they were doing this work while senate our senate bill 362 which became house bill 1515 was all going through the legislative process okay and gibraltar's - **0:39:43** [t=2383] **Speaker 351 (unknown — contaminated cluster):** from they're an architect so their analysis was from the perspective of the buildings themselves Baker till it was more on the financial side of things - **0:39:56** [t=2396] **Speaker 462:** and then with that - **0:39:58** [t=2398] **Speaker 464:** I think that'll be important to make sure - **0:40:04** [t=2404] **Speaker 241 (oversight board member):** the level of that doesn't be a lot - **0:40:08** [t=2408] **Speaker 351 (unknown — contaminated cluster):** we also did a demographic study that you may or may not want that information as well - **0:40:14** [t=2414] **Speaker 457:** that has enrollment where we're at what future enrollment is - **0:40:19** [t=2419] **Speaker 351 (unknown — contaminated cluster):** i'm sure the person who did the study and could present the study we could arrange for him to actually be the one presented and answer your questions instead of it being synthesized through - **0:40:30** [t=2430] **Speaker 102 (oversight board member):** the i assume that study was taken into account when you presented to the county council a little once ago that's where that came all those numbers i shared i don't know if we need to get any deeper than what you did in that presentation and i believe all of that is still on our website online - **0:40:47** [t=2447] **Speaker 150 (oversight board member):** or in our youtube archives of our meeting call they sit both gibraltar and the kibben has presented - **0:40:53** [t=2453] **Speaker 304:** i can forward the entire report to really want to have deep trouble going to sleep one day - **0:41:00** [t=2460] **Speaker 102 (oversight board member):** but don't challenge me on that i was watching one of the presentations friday night - **0:41:05** [t=2465] **Speaker 7 (oversight board member):** that's it i don't know more conversation there i'm eating i think it's good enough and the direction that we have to focus on the facilities and what of all the finances and see what else - **0:41:26** [t=2486] **Speaker 150 (oversight board member):** along with uh financial advisory pregnant or maybe focus for that or how do you guys do that just want to throw that out - **0:41:40** [t=2500] **Speaker 143 (oversight board member):** for that and when you come to the kind of guess if you do change the consensus that probably at this point you need an attorney - **0:41:54** [t=2514] **Speaker 182 (oversight board member):** would we need the attorney later to solidify how this may look in what forms we may have and what at the at the end or i mean what are you thinking kristen i mean as far as i mean i hate to comment - **0:42:15** [t=2535] **Speaker 47 (oversight board member):** too much but i'm going back to what terry said earlier you know this is a this is a piece of legislation this is its first run right so i think there could be boundaries there you don't even know about so but i full disclosure i'm also married to an attorney so i think everybody should - **0:42:45** [t=2565] **Speaker 38:** yeah i think you know i think when it comes together we're probably going to need somebody - **0:42:52** [t=2572] **Speaker 100:** from the committee in alignment with the House bill, and as far as having determined the program - **0:42:59** [t=2579] for the committee and the House on the app for that. - **0:43:03** [t=2583] **Speaker 328:** But in the real organization, and we were trying to get consultants all purged. - **0:43:14** [t=2594] **Speaker 171 (oversight board member):** I'll just add to some of the questions to think about we've all been a part of seeing - **0:43:20** [t=2600] **Speaker 182 (oversight board member):** what it took to get to this point that we have to be cognizant that there are legalities forming to work against this work as well. I don't know if that means we need to revisit it sooner rather than later to protect the work that we're about to embark on. - **0:43:47** [t=2627] **Speaker 464:** Is it prudent to at least get conversations and get pricing agents at the right? - **0:44:00** [t=2640] **Speaker 492:** You don't need one, but you need one. - **0:44:04** [t=2644] **Speaker 493:** I guess that's my concern and my worry that if we don't, if we're not prepared somehow, - **0:44:12** [t=2652] **Speaker 182 (oversight board member):** we'll be caught off guard and it's what we're trying to do sure and i hate to see this commitment and and work that everyone has committed to do be or not if we're not prepared - **0:44:26** [t=2666] **Speaker 7 (oversight board member):** well i think if jim's going to take on the spirit of reaching up to some financial consultants i'm happy to have some preliminary conversations with the international style offices or something - **0:44:39** [t=2679] **Speaker 267 (oversight board member):** um but at least set the stage for what's coming i'll get some other thoughts bring it back to the committee sure thank you - **0:44:53** [t=2693] **Speaker 7 (oversight board member):** all right conflict of interest for execution any direction here set aside time to make sure we do it - **0:45:03** [t=2703] **Speaker 267 (oversight board member):** yes - **0:45:33** [t=2733] **Speaker 96 (legal counsel or county official):** that's similar to what the cib board um - **0:45:39** [t=2739] **Speaker 150 (oversight board member):** right after the meeting do we have to do it now on the record or um you can take some time to look - **0:45:50** [t=2750] at it before the first meeting that's fine your next meeting i mean or if you're comfortable - **0:45:56** [t=2756] **Mark Clinkenbeard (county commissioner):** signing them now just yeah go ahead and do it we have another republic in the room i do have one - **0:46:01** [t=2761] **Speaker 289:** i have laundry right in the other room she's yeah i guess okay if you don't mind yeah that'd be great - **0:46:06** [t=2766] **Speaker 267 (oversight board member):** we'll go ahead and put it on today sure i'll have her come down the internet conversation - **0:46:16** [t=2776] **Speaker 154:** great any other business - **0:46:24** [t=2784] **Speaker 182 (oversight board member):** may i ask that we just kind of go over um just a recap of what we're doing - **0:46:31** [t=2791] **Speaker 4 (chair):** All right, so first meeting January 5th, 10.30 a.m. Priority items before then, so Jim, - **0:46:48** [t=2808] **Speaker 513:** you're going to reach out to the financial consultants for the new conversations. - **0:46:54** [t=2814] **Speaker 143 (oversight board member):** please - **0:47:13** [t=2833] **Speaker 33:** is there one more financial pro the uh policy analytics are familiar with - **0:47:23** [t=2843] **Speaker 239 (oversight board member):** this where steeple does this kind of work um there may be others who specialize on the municipal side but those two along with baker tilly are the three big ones in school aspects policy moves other policy policy analytics they'll go through and do a parcel by parcel analysis of where sda1 falls and property tax rules and laws and property tax tax i mean they can get way down - **0:47:54** [t=2874] **Speaker 291 (oversight board member):** in weeds if you want them to um steeple does that as well - **0:48:04** [t=2884] **Speaker 239 (oversight board member):** if you if you really want to end the weeds thing policy analytics probably one you want to talk to and so forth if you want something closer to just the projections and forecast steeple and baker tilly does that but i advise you not to do paper tilling and steeples kind of in between baker tilly and policy analytics that's from the school perspective - **0:48:25** [t=2905] **Speaker 351 (unknown — contaminated cluster):** mark may have a different perspective from a municipal perspective or jim may have some thoughts from a municipal perspective - **0:48:31** [t=2911] **Speaker 239 (oversight board member):** crow does is more on the auditing side with schools where the state board accounts outsources to crow that does audits in bigger districts and so crows who came and audited us I'm not wanting to get involved in that. - **0:48:59** [t=2939] **Speaker 453:** Just to care their interests. - **0:49:02** [t=2942] **Speaker 284 (oversight board member):** That's true. So the policy analytics is a little bit of a different flavor in terms of consulting. - **0:49:13** [t=2953] **Speaker 471:** What's up, Jim? Have some conversations. - **0:49:17** [t=2957] **Speaker 142 (oversight board member):** We have been a pro. If you need contact information, I can forward them. - **0:49:29** [t=2969] **Speaker 351 (unknown — contaminated cluster):** All I can do is call my association. You can tell me who the contact is and I can give them a pass along. - **0:49:37** [t=2977] **Speaker 284 (oversight board member):** Yeah, please do. - **0:49:39** [t=2979] Yeah. - **0:49:40** [t=2980] **Speaker 283:** And then Mark, you're going to reach out to a couple. Sure. - **0:49:47** [t=2987] **Speaker 229 (oversight board member):** legal side agenda for first meeting - **0:49:56** [t=2996] **Speaker 183 (oversight board member):** do we need to yeah we need to confirm that gibraltar uh and the representative from the school court can be here for and meeting number one now january 5th but tentatively that's the point - **0:50:22** [t=3022] **Speaker 252 (oversight board member):** do we want to set any kind of agenda parameters are simple now and one of you guys it gets closer or how do you get a confirmation - **0:50:34** [t=3034] **Speaker 471:** but i think about 10. and then if we need to pivot we'll pivot but let's plan on that either - **0:50:40** [t=3040] **Speaker 535:** of course now your hands will be reaching out but it sounds like there's staying - **0:50:45** [t=3045] **Speaker 229 (oversight board member):** meeting on tuesdays i'm happy to prepare uh maybe a policy short policy that we could include with every agenda so kind of assumption that attending commenting in public forum should adhere to these - **0:51:11** [t=3071] **Speaker 4 (chair):** rules and we can just attach it with every agenda item so i could work up a template - **0:51:17** [t=3077] **Speaker 182 (oversight board member):** or a template for that correct we do three minutes we do not have to do this just what we do we do at the start of the meeting on agenda item only i was only in the video again at the end i mean time it but i mean as mysterious but this is good - **0:51:45** [t=3105] **Speaker 401:** mark are you going to get a um send us or get us a copy of some of the financial analysis that you - **0:51:50** [t=3110] **Speaker 323:** guys have yeah that's the baker chili yeah i will get hard copies of those okay can you take those - **0:51:57** [t=3117] **Speaker 79 (unknown — contaminated cluster):** up i'm just sleeping over the place no i can actually um yeah i can have them okay awesome okay i have a couple of them - **0:52:18** [t=3138] **Speaker 122:** i'd just like to say thank you for your death - **0:52:22** [t=3142] just a report step we've all stepped into uh thank you that's right it's not going to be safe - **0:52:30** [t=3150] **Speaker 199 (legal counsel or county official):** but i know you're all uh you got the best heart of the kids here thank you - **0:52:38** [t=3158] **Speaker 182 (oversight board member):** i would like to mention to adjourn - **0:52:42** [t=3162] all in favor - **0:52:43** [t=3163] **Speaker 3:** Thank you.